What are the responsibilities and job description for the Payroll Manager position at Dynamic Office & Accounting Solutions?
Payroll ManagerLocation: San Jose, CAPay/Salary Range: $109,000/year - $163,600/yearBenefits: Employee Stock Ownership Plan (ESOP) , annual performance bonus opportunities, generous PTO policy, Solid health insurance plans Direct HireWe are actively seeking a Payroll Manager to join a thriving underground utility construction company that's redefining what it means to be employee-owned. This established infrastructure leader specializes in water, power, gas, telecommunications, sewer, and storm utilities—handling everything from installations to 24/7 emergency response across multiple California locations. With a deeply rooted safety-first culture and an impressive commitment to their team members through ownership opportunities, this organization truly values the people who drive their success. As their Payroll Manager, you'll oversee all payroll operations for a diverse workforce that includes exempt, non-exempt, and union employees, while leading a dedicated team of payroll administrators. You'll be the go-to expert ensuring flawless compliance with complex regulations, managing certified payroll requirements, and maintaining the accuracy that keeps hundreds of employees paid correctly and on time. If you're a seasoned payroll professional who thrives on precision, enjoys mentoring others, and wants to be part of a company where your contributions directly impact your own financial future, we'd love to hear from you! Apply today and call Aileen at 888-303-5627 to learn more about this exceptional opportunity.Why You'll Love This RoleOwnership with real impact – You'll have the chance to become a genuine stakeholder in the company's success through their Employee Stock Ownership Plan (ESOP) and discounted Stock Purchase Plan, allowing you to build equity as the company grows.Autonomy and trust – Lead payroll operations with the freedom to implement best practices, make strategic decisions, and shape processes that directly affect hundreds of employees across multiple locations.Growth-focused culture – Join an organization that invests in their people through mentorship, professional development, and a collaborative environment where your expertise is valued and your voice is heard.Comprehensive benefits that show they care – Enjoy generous PTO, outstanding health coverage with the company footing most of the bill, and annual performance bonuses that reward your hard work.Stability meets purpose – Work for an established infrastructure leader with a safety-first philosophy, where the essential services you support keep communities running smoothly every single day.What You'll DoOrchestrate seamless day-to-day payroll operations across multiple California locations, ensuring every employee receives accurate, timely compensation while maintaining impeccable attention to detail across union and non-union payrolls.Oversee comprehensive regulatory compliance by preparing, reconciling, and filing weekly, monthly, quarterly, and annual payroll records in accordance with local, state, and federal requirements.Lead and develop a talented team of payroll administrators, providing hands-on coaching, mentorship, and training that elevates their skills and strengthens the department's overall effectiveness.Calculate and verify complex union and non-union wages, tax withholdings, and company deductions with precision, ensuring full compliance with statutory reporting requirements and Collective Bargaining Agreements.Expertly prepare, reconcile, and submit quarterly and year-end payroll tax returns, maintaining the highest standards of accuracy and timeliness.Safeguard the integrity of employee data within accounting systems, performing regular audits and updates to ensure information remains current and error-free.Collaborate effectively with external auditors and regulatory examiners, providing documentation and insights that demonstrate the company's commitment to compliance.Stay ahead of evolving legislation by continuously monitoring new state and federal payroll laws, proactively implementing changes to keep the organization compliant and protected.Apply strong critical thinking and problem-solving abilities to resolve payroll discrepancies quickly, ensuring exceptional service delivery and maintaining employee trust.Connect payroll activities to the broader financial picture by understanding general ledger impacts and reconciling associated accounts with accuracy.To Be Successful in This Role, You'll Bring:5 years of comprehensive, hands-on payroll processing experience working with exempt, non-exempt, and union employees, demonstrating deep knowledge of payroll concepts, principles, and regulations.2 years of direct experience with Certified Payroll and prevailing wage requirements (strongly preferred), with the ability to navigate the complexities of government contracting and compliance reporting.5-10 years of proven payroll team leadership, with strong supervisory skills and a track record of building high-performing teams through effective mentorship and guidance.Thorough understanding of payroll's connection to the general ledger, including demonstrated ability to reconcile payroll accounts and understand financial impacts.Expert-level proficiency in Microsoft Excel, including advanced functions like pivot tables, VLOOKUP, and IF(S) formulas that enable efficient data analysis and reporting.Solid working knowledge of Collective Bargaining Agreements and union payroll processes, with the confidence to interpret and apply complex contract language accurately.Comprehensive understanding of all applicable local, state, and federal payroll regulations and proper pay practices, with a commitment to staying current as laws evolve.Outstanding communication abilities that allow you to explain complex payroll matters clearly while maintaining strict confidentiality with sensitive employee information.Exceptional organizational skills and the ability to juggle multiple priorities simultaneously in a fast-paced environment, consistently meeting deadlines without sacrificing accuracy.Natural problem-solving mindset with strong analytical capabilities, allowing you to identify issues quickly and implement effective solutions.Proven track record of reliability, exemplary attendance, and a strong work ethic that sets the standard for your team.Experience with job cost and project timesheets is a valuable plus that will help you hit the ground running.
Salary : $109,000 - $163,600