What are the responsibilities and job description for the Purchasing Agent position at Dynamic Group?
Dynamic Group is a national general contractor with divisions spanning heavy civil construction, building construction, and emergency response. Our civil construction capabilities include grading, drainage, subsurface utilities, pile driving, marine construction, and deep foundation work. Our building division operates at scale. We construct commercial, industrial, and government facilities, and we manage large residential construction programs spanning more than 30,000 homes from Hawaii to Puerto Rico, the U.S. Virgin Islands, and across the Southeast. When disaster strikes, our emergency response teams offer debris removal, site logistics, haul-and-install operations, and base camp construction, and we stay through recovery. With more than two decades of experience, Dynamic is building the future.
Position Overview
We are seeking an organized, detail-oriented Purchasing Agent to support our construction operations. This position sources materials, equipment, rentals, and supplies; negotiates pricing; and coordinates deliveries to keep projects on schedule and within budget. The Purchasing Agent works closely with project managers, field personnel, estimating, and accounting to ensure purchases meet project requirements and company purchasing procedures.
Key Responsibilities
Position Overview
We are seeking an organized, detail-oriented Purchasing Agent to support our construction operations. This position sources materials, equipment, rentals, and supplies; negotiates pricing; and coordinates deliveries to keep projects on schedule and within budget. The Purchasing Agent works closely with project managers, field personnel, estimating, and accounting to ensure purchases meet project requirements and company purchasing procedures.
Key Responsibilities
- Purchasing & Procurement: Obtain quotes, compare proposals, and purchase materials equipment, rentals, and supplies based on approved project needs.
- Vendor Management: Develop reliable supplier relationships, evaluate vendor performance, and resolve pricing, quality, and service issues.
- Pricing & Negotiation: Negotiate competitive pricing, payment terms, freight charges, and delivery schedules.
- Purchase Orders: Prepare and maintain accurate purchase orders with proper descriptions, quantities, pricing, delivery instructions, and project cost codes.
- Project Coordination: Work with project managers and field teams to anticipate purchasing needs, identify long-lead items, and coordinate procurement with construction schedules.
- Budget Support: Compare purchases against project budgets and promptly communicate pricing changes, shortages, and potential cost overruns.
- Delivery & Logistics: Track orders, confirm delivery dates, and resolve backorders, damaged shipments, shortages, and returns.
- Equipment Rentals: Coordinate rental availability, deliveries, pickups, and off-rent dates to control unnecessary charges.
- Accounting Coordination: Assist with matching purchase orders, receiving documentation, and invoices; resolve discrepancies and secure credits when applicable.
- Purchasing Controls: Follow company approval requirements and maintain complete, accurate purchasing records.
- Cost Improvement: Identify opportunities for volume discounts, consolidated purchases, and alternative products, subject to required project approvals.
Qualifications
- At least 3 years of purchasing or procurement experience, preferably in construction or a related industry.
- Working knowledge of construction materials, equipment, suppliers, and delivery requirements.
- Ability to interpret material lists, project specifications, and basic construction drawings.
- Strong negotiation, communication, organization, and follow-through skills.
- Ability to manage multiple projects and shifting priorities in a fast-paced environment.
- Proficiency with Microsoft Excel and purchasing or construction accounting software.
- High school diploma or equivalent required; a degree in supply chain management, business, construction management, or a related field is preferred.
What Success Looks Like
- Materials and equipment arrive when needed to support project schedules.
- Purchases meet project specifications and approved budget requirements.
- Purchase orders and supporting records are accurate and complete.
- Vendor issues and invoice discrepancies are resolved promptly.
- Project teams receive timely updates on order status and potential delays.
Benefits:
- Medical
- Dental
- Vision
- 401K
- Paid Time Off