What are the responsibilities and job description for the Proposal Coordinator position at Dynamic Group?
Dynamic Group is a national general contractor with divisions spanning heavy civil construction, building construction, and emergency response. Our civil construction capabilities include grading, drainage, subsurface utilities, pile driving, marine construction, and deep foundation work. Our building division operates at scale. We construct commercial, industrial, and government facilities, and we manage large residential construction programs spanning more than 30,000 homes from Hawaii to Puerto Rico, the U.S. Virgin Islands, and across the Southeast. When disaster strikes, our emergency response teams offer debris removal, site logistics, haul-and-install operations, and base camp construction, and we stay through recovery. With more than two decades of experience, Dynamic is building the future.
Position Overview
The Proposal Coordinator plays a vital role in supporting the company's business development initiatives and contract acquisition strategies by overseeing the preparation, organization, and timely submission of proposals. These proposals largely respond to requests for construction services by Federal, State, and Local government. This position ensures that all proposals are completed in compliance with solicitation requirements, formatted professionally, and submitted by the specified deadlines.
Key Responsibilities
Proposal Development
Proposal Development
- Lead and coordinate all phases of the proposal lifecycle, from initial planning through final submission, ensuring timely, accurate, and compliant responses to solicitations.
- Analyze bid documents (RFPs, RFQs, IFBs) to identify key requirements, evaluation criteria, and submission instructions.
- Write, edit, and format proposal content, including technical narratives, project descriptions, team qualifications, and resumes tailored to each opportunity.
- Interview technical staff and subject matter experts to gather relevant information and craft compelling, client-focused content.
- Track solicitation amendments and incorporate changes into the proposal response as needed.
- Ensure consistent proposal structure, compliance with requirements, and alignment with win strategies.
- Perform final quality assurance and compliance reviews across all proposal volumes prior to submission.
Production and Submission Logistics
- Oversee the final production and delivery of physical and digital proposal submissions, including printing, binding, packaging, labeling, and coordinating shipments (e.g., FedEx or courier services) when required.
- Support pre-bid activities such as registration for site visits or pre-bid meetings, submission of clarification questions, and compliance documentation.
Marketing Strategy and Implementation
- Collaborate with business development and operational leadership to align marketing strategies with sales goals, market opportunities, and corporate priorities.
- Develop marketing collateral, brochures, presentations, capability statements, project profiles, social media content, digital communications, and promotional materials.
- Coordinate with external marketing consultants, graphic designers, photographers, videographers, and advertising partners as needed.
- Support internal communications initiatives that promote employee engagement, company culture, achievements, and project successes.
- Ensure all marketing activities comply with corporate branding standards and contribute to a positive market reputation.
Data and Content Management
- Request, track, and manage the timely receipt of technical data and support documents from internal departments and external partners.
- Maintain and organize proposal content, templates, and submission materials in accordance with department protocols and version control standards.
- Manage company registrations, credentials, and access on government and private sector bid portals.
Process Improvement and Strategy
- Participate in the ongoing refinement of proposal development processes, including the creation of tools, templates, and best practices to improve efficiency and effectiveness.
- Contribute to department-wide continuous improvement initiatives focused on content management systems, data tracking, and rapid response capability.
- Develop a strong understanding of the company’s disaster response and recovery operations to ensure proposals reflect key strengths and differentiators.
Required Skills and Qualifications
- Exceptional organizational skills with a keen eye for detail and accuracy.
- Proven ability to manage multiple proposals and meet strict deadlines in a fast-paced environment.
- Proficiency with Microsoft Office, Adobe Creative Cloud, and AI tools.
- Strong written and verbal communication skills.
- Ability to work collaboratively in a team-oriented environment with a positive and professional demeanor.
- Process-driven mindset and a proactive approach to problem-solving.
Preferred Qualifications
- APMP Certification preferred
- 3-10 years of technical writing or proposal writing experience
- Strong editing and proofreading capabilities.
- Previous experience in procurement, government contracting, or proposal development.
- Familiarity with emergency management, disaster response, debris removal, or construction industries.
Benefits:
- Medical
- Dental
- Vision
- 401K
- Paid Time Off