What are the responsibilities and job description for the Administrative Assistant position at DXP Enterprises, Inc.?
Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers.
Check out our many videos to learn more! http://www.dxpe.com/about-us/careers/
Summary
The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail.
Responsibilities of the Administrative Assistant include but are not limited to:
Location: USA:NE:Omaha
DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.
DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k).
Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V
Check out our many videos to learn more! http://www.dxpe.com/about-us/careers/
Summary
The Administrative Assistant will confirm a large volume of vendor shipment invoices to bill customers, processing vendor acknowledgements for purchase orders placed to ensure all information is accurate, following written process control, expediting purchase orders per documented process and of request of Customer Service Reps, operating telephone equipment and referring incoming calls to appropriate personnel, opening and dispersing of incoming mail.
Responsibilities of the Administrative Assistant include but are not limited to:
- Support company accounting activities
- Book travel arrangements and trade shows for outside sales personnel
- Create/update presentations in Power Point for sales personnel
- Assist/coordinate company print advertising in trade publications
- Collect and distribute mail
- Assist in obtaining Bonds and Insurance Certificates for Capital Projects
- Process Lien Waivers
- Assist with inbound and outbound Credit Applications
- Order and maintain office supply inventory
- Assist with preparing project specific submittals and O&M manuals
- Assist with customer Contract/Purchase Order modifications
- Coordinate with outside vendors for service and maintenance of office equipment/computers
- Other duties as assigned
- 2-3 Years of Administrative Assistant, Accounting or office experience will be a plus
- Proficiency with MS Office (Excel and MS PowerPoint, in particular)
- Familiarity with QuickBooks preferred
- Strong verbal and written communication skills
- Comfortable with routinely shifting tasks
- High degree of attention to detail
- Data entry experience preferred
- Working knowledge of general office equipment
- Physical Demand: Most of the time is sitting, however some standing and walking between desk and scanner/printer is part of the daily routine. Will need to be able to fill and lift banker’s boxes that weigh approximately up to 40 lbs
- Working Conditions: Office environment
- Training/Certifications: N/A
- Shift Time/Overtime: Monday-Friday, 7:30 a.m.-4:30 p.m.
- Travel: N/A
- Education: High School Diploma or GED required
Location: USA:NE:Omaha
DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry.
DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k).
Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V