Office Scheduler

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our team. In this role, you will oversee front office operations, coordinate client appointments, and support both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and committed to providing exceptional client care.

Responsibilities:

Scheduling & Client Communication

• Coordinate and manage appointments using cloud-based software

• Maintain the master schedule with accuracy and timeliness

• Communicate with clients about reminders, changes, and rescheduling

Front Office & Staff Support

• Greet clients warmly and manage check-ins

• Assist with onboarding and training schedules

• Maintain a welcoming and organized front office

Records & Admin Support

• Organize electronic health records (HIPAA-compliant)

• Assist with billing inquiries and data entry

• Support general office tasks (filing, supplies, etc.)

Qualifications:

• High school diploma or GED.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Benefits:

We offer different benefits based on your work schedule: Full-Time and Part-Time. Please see below our benefits.