Administrative Assistant

We are hiring for our direct clientContract: 6 months Onsite: Monday to Friday Responsibilities:· Provide Centralized Administrative Support: Serve as the primary point of contact for administrative needs, streamlining requests for all 3 leaders and ensuring prompt responsiveness.· Perform Core Front Desk Duties: Manage reception coverage for the Boston office, which includes greeting guests, routing calls, sorting and distributing mail, and acting as a liaison for reporting building issues and Deauthorizations backup.· Manage Complex Scheduling and Logistics: Coordinate and maintain calendars for both teams, including leadership meetings, cross-agency engagements, and all recurring team check-ins.· Coordinate Travel, Events, and Procurement: Manage logistics for all travel arrangements and team events, and process procurement requests, expense reports, and other necessary forms (e.g., travel authorization, ethics disclosure).· Maintain and Organize Team Resources: Oversee shared drives, organize digital assets, and ensure version control and accessibility for alley documents and team resources.· Facilitate Project Management and Documentation: Track project deadlines and action items for strategic initiatives. Record meeting minutes and assist with project documentation for data innovation and analytics initiatives.· Develop Communications and Briefing Materials: Prepare briefing materials, draft internal and external communications, and assist with presentation development for stakeholders across various levels.· Support Talent Acquisition and Onboarding: Assist with the interviewing and hiring process for the data office.Preferred Qualifications:· Minimum of two (2) years of experience directly supporting leadership members providing administrative support.· Exceptional organizational skills with a proven ability to seamlessly manage and prioritize multiple tasks while maintaining excellent attention to detail.· Calendar management capabilities, including coordinating complex executive meeting across time zones.· Excellent communication skills (both written and verbal) and the ability to build effective, warm relationships with both internal staff and external partners. · Demons traded proactive approach to problem-solving with strong independent decision-making capability.· Highly resourceful team player who is also effective working autonomously.· Proven ability to meet tight deadlines consistently.· In-depth proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).· Demonstrated discretion and proven ability to handle highly confidential information.· Adaptable and service-oriented, with a track record of successfully managing competing demands and delivering the highest level of customer service.Required / Desired Skills:S Administrative Support – Required, 2 years of experienceCalendar Management – DesiredProficient in MS Suite – DesiredReception Coverage – Desired Company DescriptionDutech is an IT firm with a difference: We’re not planning for today’s needs, but for every need you have for 5 to 10 years ahead. We meet your budgetary needs and still make your IT ready to capture every opportunity in the future.We hire for many Government and Private clients. For IT consulting to IT staffing, web development to cloud computing, Dutech Systems is your one-stop for all your IT needs, and even the ones you don’t know you have.

Salary : $18 - $20