Business Operations Assistant - Shared Services

Business Operations Assistant - Shared Services

Salary: $ 24.73 per hour based on a 35 hour work week
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Shared Services
Position Status: Full-time
Hours: Varied
Position Number: 005006/30-520
FLSA Status: Non-exempt

POSITION SUMMARY:

The Business Operations Assistant serves as an initial point of contact for routine inquiries from University departments, employees, and vendors. The position performs assigned responsibilities in accordance with established University policies, departmental procedures, approval requirements, and assigned system permissions.

DUTIES AND RESPONSIBILITIES:

Assist with purchasing, payment requests, procurement card documentation, and expense reconciliation.

Submit and monitor requests through the departmental ticketing system. Respond to routine inquiries and direct complex matters to the appropriate staff member.

Maintain calendars and assist with meeting scheduling.

Prepare routine correspondence, documents, and departmental communications.

Assist with the internal tracking of labor and non-labor transactions.

Support employee onboarding and offboarding activities.

Monitor supplies and assist with inventory counts.

Completes other duties as assigned.

Minimum qualifications:

Associate’s degree in business administration, communications or related field from an accredited educational institution.

1-3 years of work-related experience.

Note: A Bachelor’s degree and experience in higher education, purchasing, financial administration, records management, or a related environment are preferred but not required. An equivalent combination of education and experience will be considered.

Preferred qualifications:

Bachelor’s degree in business administration, communications or related field from an accredited educational institution.

Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Administrative, customer service, clerical, or office-support experience.

Working knowledge of Microsoft Outlook, Word, and Excel.

Strong communication, organization, customer service, and attention-to-detail skills.

Ability to follow established procedures, manage routine priorities, and maintain confidentiality.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.