Assistant Director, Undergraduate Admissions – Enrollment Management Group

Salary:               $48k-52K
Benefits:           The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location:                   Enrollment Management Group
Position Status:        Full-time                                             
Hours:                        8:30AM-4:30PM
Position Number:    235507                
FLSA Status:             Exempt

POSITION SUMMARY:

Duquesne University seeks a high-performing, relationship-driven admissions professional to serve as an Assistant Director of Undergraduate Admissions. This role is designed for a motivated admissions practitioner who has demonstrated success in territory management and is ready to expand their impact through increased responsibility, strategic thinking and ownership of key initiatives.

Building on a strong foundation in recruitment, the Assistant Director serves as a primary University representative in an assigned territory while also managing a defined area of specialization that contributes to the advancement of enrollment strategies, processes or programs. This position requires a balance of execution and initiative, with an emphasis on continuous improvement, data-informed decision making and a solutions-oriented approach.

The successful candidate will bring a track record of results, strong organizational and communication skills and the ability to manage competing priorities in a fast-paced, goal-oriented environment. This role requires adaptability, sound judgment and a willingness to take on increasing responsibility, and includes travel and evening or weekend commitments during peak recruitment periods.

As part of a mission-driven and high-performing enrollment team, the Assistant Director benefits from Duquesne’s strong commitment to professional growth, including structured career pathway development, tuition remission benefits, and professional development opportunities that support advancement within the admissions profession.

DUTIES AND RESPONSIBILITIES:

Recruiting undergraduate students and increasing the visibility of Duquesne University within recruitment territory. Additionally, demonstrating success and competency in successfully managing assigned territories (funnel growth, relationships strengthened, more refined travel activities, recruitment initiatives, etc.).

Communicating with a large volume of prospective students through outbound phone calling, text messaging, personal emails, handwritten notes, individual appointments (in-person and virtual), and the regular use of arsenal (both printed and web information as well as members of the campus community - i.e., faculty, alumni, current students, coaches and parents of current students).

Cultivating, engaging, grading, persuading and closing prospective students, qualifying conversations and generating next steps (visit, apply, file FAFSA, submit enrollment deposit, submit housing application, register for classes, etc.). 

Making financial planning calls.

Developing meaningful relationships with alumni, school counselors and other constituents in recruitment territory.

Demonstrating knowledge of and ability to effectively communicate regarding all aspects of Duquesne University, including but not limited to mission, core values, policies, academic programs, student life, outcomes, athletics, housing, financial aid, billing, advising, etc. 

Reporting on a regular and ongoing basis to enrollment management leadership regarding all recruitment activities utilizing data from Banner, Slate, Power BI, etc.

Making recommendations to improve recruitment tactics and further develop visibility and recruitment strategy.

Coordinating and executing a recruitment travel schedule inclusive of college fairs, high school visits, information sessions and regional receptions. Travel may occur on weekdays and weekends. 

Projecting and managing a travel budget on a University procurement card.

Evaluating undergraduate applicants’ academic credentials/participating in the admission decision-making process, including awarding of academic scholarships.

Managing an area of specialization outside of traditional recruitment territory.

Adapting to shifting policies and responsibilities in order to prove readiness for new tasks that require breadth and depth.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited institution.

1-2 years of experience in college or university admissions, enrollment management, or a closely related student-facing role.

Demonstrated success managing recruitment territories and contributing meaningfully to enrollment outcomes.

Strong organizational, communication, presentation, and interpersonal skills.

Ability to manage multiple priorities independently while collaborating effectively within a team.

Valid driver’s license and ability to travel independently.

Preferred qualifications:

Demonstrated ability to lead or meaningfully advance projects, initiatives, or processes, including identifying challenges or opportunities and contributing to solutions.

Evidence of experience beyond individual territory management, such as leading components of recruitment initiatives or supporting team development and knowledge sharing

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Strong analytical skills, with experience using data, metrics, and reporting tools to inform decisions, refine strategy, and improve outcomes.

Demonstrated ability to translate strategy into action, balancing longer-term planning with effective day-to-day execution in a fast-paced, goal-driven environment.

Proficiency with enrollment and recruitment technologies, including CRM systems and reporting tools (e.g., Banner, Slate, dashboards).

Experience collaborating across teams and departments, contributing to shared goals and maintaining productive working relationships.

Professional judgment and discretion when navigating complex, sensitive, or high-stakes situations.
Ability to work additional hours and weekends during peak Enrollment Management periods.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.