Enrollment Counselor, Admissions Specialist (Temporary) – Enrollment Management Group

Salary:                Commensurate with experience
Benefits:            Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits
Location:                   Enrollment Management Group
Position Status:        Full-time Temporary (35 hours per week)                                             
Hours:                        Required schedule: 12pm – 8pm weekdays; 9am-1pm Saturdays 1x/month per person/in-person
Position Number:    242410/10-1122                
FLSA Status:              Exempt

POSITION SUMMARY:
 
The Enrollment Counselor Admissions Specialist is responsible for guiding prospective students through the enrollment process, from initial inquiry to registration completion. This role requires strong communication skills, customer service orientation, and the ability to connect with prospective students to understand their unique needs and goals. As an Enrollment Counselor, you'll be instrumental in guiding students to their educational journey. This role primarily involves support and detailed management of the campus visit process, providing strong communication to visitors both pre and post-visit, supporting logistics for daily visits and recruitment events, and engaging with the Campus Visits & Enrollment Events Management team to ensure a dynamic and excellent campus visit. This position will support efforts to build affinity for Duquesne from each visitor and prospective student, with the goal of making Duquesne the student's first university choice.

Note: This is a temporary position.

DUTIES AND RESPONSIBILITIES:
 
Provide inbound and outbound communication for prospective students and their families, ensuring strong customer services and consultative student recruitment. Support the admissions, campus visit, and enrollment processes, including but not limited to logistical support for events and daily visits, calendar coordination and administrative support, inventory management, and other duties as assigned.

Presentations & Meetings: Give general information session presentations to groups of students and families visiting campus, and conduct 1:1 individual meetings to provide consultative recruitment and assist students by providing information about the university, admissions, and academic programs. Ability to work evenings until 8pm and occasional weekend work required.
Goal Achievement:  Using your talents and problem-solving skills, recommend ways to help meet specific enrollment targets, analyzing data to develop strategies for improved performance. Achieve monthly goals for campus visits, contacted prospects, completed applications, and semester based closed enrollments on a semester-basis.

Compliance and Training:  Stay informed of and adhere to all relevant regulations and policies, and engage in ongoing professional development.  Ensure compliance with FERBA, Title IV, and other applicable regulations.

Interdepartmental Collaboration. Coordinate with other departments, including financial aid, registrar, and academic advising, to ensure a seamless student experience.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:
 
High School Diploma
 
1 – 2 years’ experience in customer relations, sales, higher education, particularly in admissions, financial aid, student accounts, or advising and registration or related fields.

Familiarity with academic programs and offerings

Proficient in using technology for communication and data management

Note: Experience in higher education admissions office, managing student ambassador groups, and/or with event planning can substitute for experience/education requirements.

Preferred qualifications:

Associate’s degree in business or related field from an accredited institution.

Familiarity with Slate and Banner preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Strong communication skills: Articulate, active listening and tailored messaging.

Collaboration: Effective in cross-functional teamwork.

Strong organizational skills:  Detail-oriented with a problem-solving mindset.

Time management:  Ability to multitask and work effectively under pressure.

Guidance: Advising, supporting student goals.

Persuasion:  Overcoming objections, gaining commitment.

Compliance: Understanding applicable regulations.

Professional demeanor and student-focused approach.

Knowledge of PC and Microsoft Office Software; familiarity with Slate and Banner preferred.

Maintain strict confidentiality of sensitive information.

Ability to make decisions in accordance with established policies.

Engage in continuous improvement of processes and practices.

Ability to be proactive, strategic and deadline-oriented in a complex organization.

Professional demeanor with the ability to deal with people in a courteous and tactful manner regardless of circumstances.

Ability to work overtime and some weekends during peak application receipt and processing periods.

Motivation to work harmoniously with a diverse group of highly qualified team members.

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.