What are the responsibilities and job description for the Purchasing/Accounts Payable position at Dulce Independent School District?
- High school diploma or equivalent (required).
- Associate degree in accounting, business administration, or related field (preferred).
- Two (2) years of experience in accounting, bookkeeping, or accounts payable, preferably in a school or government setting.
- Knowledge of basic accounting principles, bookkeeping practices, and office procedures.
- Proficiency with financial management software, spreadsheets, and word processing applications.
- Ability to maintain confidentiality, accuracy, and attention to detail.
- Strong organizational, problem-solving, and communication skills.
- Must successfully pass a criminal background check and any other required state and federal screening
Knowledge, Skills, and Abilities
- Familiarity with New Mexico procurement code and school district finance regulations (preferred).
- Ability to work independently and collaboratively in a fast-paced office environment.
- Strong mathematical and analytical skills.
- Ability to meet deadlines and prioritize multiple tasks.
Commitment to professional ethics and integrity.
- Receive, review, and process invoices, purchase orders, and payment requests.
- Verify accuracy of invoices, including proper coding, approvals, and supporting documentation.
- Receives all orders and ensures delivery.
- Make deposits to bank within 24 hour period as required by state statute.
- Processes purchase orders through iVisions software.
- Ensures that reimbursements and per diem are issued in a timely manner.
- Prepare and process checks, ACH transactions, and electronic payments in accordance with district procedures.
- Maintain accurate vendor files and update vendor information in compliance with state and federal requirements (e.g., W-9s, 1099 reporting).
- Reconcile accounts payable transactions and resolve discrepancies with vendors, staff, and departments.
- Ensure expenditures comply with district purchasing policies, New Mexico Public Education Department (NMPED) guidelines, and state procurement regulations.
- Assist with monthly, quarterly, and annual financial reports as needed.
- Prepare and maintain accurate and organized accounting records, files, and reports.
- Support year-end closing processes and external audits by providing documentation as requested.
- Communicate professionally with vendors, staff, and administrators regarding accounts payable inquiries.