HR Assistant

GENERAL POSITION DESCRIPTION AND PURPOSE:

The HR Assistant provides vital administrative and operational support to the Human Resources department, ensuring the smooth and efficient delivery of HR services. This role plays a key part in fostering a positive and engaging workplace culture by supporting employee engagement initiatives, maintaining open communication between HR and employees, and helping to create an inclusive and supportive work environment.

POSITION FUNCTIONS:

Listed below are typical functions performed in this position. This description should not be construed to contain every function/responsibility that may be required to be performed by the individual in this position as he or she is required to perform other related functions as assigned.

PRIMARY FUNCTIONS

• Assist with day-to-day operations of the HR functions and duties, with a focus on employee engagement and experience.
• Act as a liaison between HR and employees to ensure smooth communication, timely resolution of requests, and an overall positive employee experience.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
• Support payroll preparation by providing relevant data (absences, bonus, leaves, etc.) may include processing, answering employee questions, fixing processing errors, and distributing checks.
• Act as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Manage Employee events such as Recognition of Services, Company Picnic and other employee or customer events.
• Contribute to maintaining a welcoming, inclusive, and engaging workplace culture, both physically and culturally.
• Maintains the integrity and confidentiality of human resource files and records.
• Recruits, interviews, tests, and selects employees to fill vacant positions.
• Properly handle complaints and grievance procedures.

OTHER FUNCTIONS

• Manage vendor relations for facilities maintenance.
• Oversee office work environment rules and policies related to office space, furniture and housekeeping.

PHYSICAL AND VISUAL ACTIVITIES:

Traveling/Driving (occasionally), Standing (frequently), Walking (frequently), Climbing (occasionally), Stooping (occasionally), Kneeling (occasionally), Crouching (occasionally), Reaching (frequently), Handling (frequently), Fingering (frequently), Feeling (frequently), Talking (frequently), Hearing (frequently), Sitting (frequently), Lifting (frequently - less than 100 lbs.) Carrying (frequently - less than 50 lbs.), Acuity far (occasionally), Acuity near (frequently), Depth perception (frequently), Color Vision (frequently

Requirements

• Proven experience as an HR assistant, or relevant human resources/administrative position
• Fast computer typing skills (MS Office, in particular)
• Experience with HRIS systems
• Excellent organizational skills
• Strong communications skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.