Deputy Recorder

POSITION PROFILE

The Deputy Recorder performs a variety of routine and specialized clerical and technical duties to support the accurate processing, indexing, and archiving of legal documents filed with Duchesne County. Work is performed in compliance with statutory requirements outlined in Utah Code Title 17, Chapter 71. The position requires strong attention to detail, the ability to work efficiently, and a commitment to providing exceptional customer service to the public and professional partners.

ESSENTIAL FUNCTIONS

• Receive, review, and record documents submitted by mail, over the counter, or electronically; produce certified and non-certified copies as requested; collect and receipt all applicable fees.
• Record all eligible documents by affixing the official Recorder's stamp, including entry number, Recorder's name, county, date and time, fees, and requesting party.
• Enter and retrieve data related to deeds, mortgages, liens, judgments, probates, leases, foreclosures, mining claims, UCC filings, defaults, assignments, subdivisions, annexations, maps, and other official documents; index documents according to established procedures and validate accuracy.
• Operate document scanners; scan, verify, and upload documents into the record-keeping system; locate and correct missing images as needed.
• Balance daily cash receipts and prepare required reports and forms to verify revenue, deposits, and transactions.
• Attend required meetings, conferences, and trainings to maintain up-to-date knowledge of laws, systems, and procedures.
• Perform additional duties as assigned to support office operations.
• Maintain knowledge of Recorder's Office policies, procedures, and applicable state statutes.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent.
• Six (6) months of general office, administrative, or clerical experience, including the use of Pelorus.
• Experience in the Title Industry as a title searcher or clerk preferred.
• An equivalent combination of education and experience may be considered.

Deputy Recorder I

• Knowledge of standard office practices, grammar, spelling, and punctuation.
• Ability to communicate clearly and professionally, verbally and in writing.
• Ability to maintain positive working relationships with coworkers, elected officials, and the public.
• Basic understanding of filing and indexing systems.
• Intermediate computer skills and ability to learn COINS and other Recorder's Office software.
• Accurate data entry; typing speed of 60 wpm preferred.
• Ability to perform basic mathematical calculations.
• Ability to read and understand legal descriptions.
• Ability to work quickly, accurately, and with a high degree of attention to detail.

Deputy Recorder II

Includes all competencies of Deputy Recorder I plus:

• Working knowledge of land records, real property processes, and applicable laws.
• Ability to locate and draw legal descriptions.
• Proficiency in software programs used by Duchesne County and the Recorder's Office.

Deputy Recorder III

Includes all competencies of Deputy Recorder II plus:

• Basic bookkeeping experience and advanced knowledge of Pelorus.
• Ability to train, mentor, and lead other staff.
• Ability to perform advanced accounting tasks.
• Coordinates with IT on administration of the Remote Access Website.
• Serves as first-line support technician for online access programs.
• Creates and manages online remote access accounts and trains new users.
• Manages PaperCut software.
• Ability to draft using AutoCAD, Autodesk, and/or ESRI tools.
• Considerable knowledge of Recorder's Office policies, procedures, laws, and regulations.

LANGUAGE SKILLS

• Ability to read, analyze, and enter detailed information according to statutory and office standards.
• Ability to respond professionally to inquiries from the public, agencies, title companies, and other departments.

REASONING ABILITY

• Ability to identify and define problems, gather information, evaluate data, and draw valid conclusions.

PHYSICAL REQUIREMENTS

• Work is primarily sedentary, requiring extended periods of sitting, computer use, and document handling.
• Requires walking, bending, reaching, and lifting books or files weighing approximately 35–45 lbs.
• Must be able to navigate tight areas such as vaults and filing spaces.

Salary : $18 - $20