Pro Bono Coordinator

JOB TITLE: Pro Bono Coordinator

DEPARTMENT: Pro Bono

OFFICE: Philadelphia

OVERVIEW: Duane Morris LLP, a global law firm with 900 attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: Join a vibrant, mission-driven team leading pro bono efforts firmwide. We are seeking a Pro Bono Coordinator to provide administrative support for the Pro Bono Program and to help amplify the impact we making in our communities, including: coordinating day-to-day program operations; preparing written materials for use in program administration, marketing, and internal communications; tracking community service and pro bono initiatives; and assisting with special projects in support of the Pro Bono Team.

ESSENTIAL FUNCTIONS:

Community Service and Pro Bono Coordination:

• Track the Firm's existing pro bono and community service initiatives across offices, helping to coordinate these efforts into a greater unified firm-wide program for future development under the purview of the Pro Bono team.
• Coordinate efforts to execute annual Firm Day of Service.

Program Operational Coordination:

• Provide administrative support for program operations, including matter openings, drafting engagement letters, and follow-up with attorney/client teams for case statuses.
• Run ad hoc hours reports and compile data as requested by attorneys, legal services organizations, and management to support program tracking and metrics.
• Place follow-up calls and send reminder communications to pro bono clients, attorneys, and stakeholders.
• Maintain and update program databases, contact lists, and filing systems to ensure accurate record-keeping and reporting.

Communications/Marketing and Event Coordination:

• Provide administrative support for drafting/sending/tracking RSVPs for meetings and events, maintaining program calendar, and coordinating logistics for events.
• Assist with meeting preparation, including assembling materials, reserving conference rooms, and coordinating catering or supplies.
• Prepare first drafts of marketing materials such as updates to SharePoint pages, newsletters, opportunity announcements, and reports for review and approval by the marketing organization and pro bono leadership.
• Collect and organize pro bono marketing collateral in a manner that is scaled and sustained. Support the Pro Bono Partner, Special Counsel and Manager as needed with special projects

REQUIRED QUALIFICATIONS:

• Associate’s or higher degree from an accredited college or university and 3-5 years of experience in law firm operations, as an administrative assistant, paralegal, or practice coordinator
• An interest in social justice and related causes.
• Excellent writing skills; impeccable grammar, clarity and succinctness.
• Strong organizational skills with the ability to prioritize and complete simultaneous projects in a face-paced environment.
• High sense of responsibility, accountability, and focus on proactivity and responsiveness.
• Excellent verbal communication and presentation skills; strong aptitude for detail.
• Excellent judgment, including sensitivity to confidential information.
• Comfort creating branded marketing and communications materials using Canva or similar design tools.
• Proficiency in Microsoft Word, PowerPoint, Excel.Adobe Acrobat, Canva, web-based AI products, case management and law firm file management systems (iManage).
• Ability to work well both in a team and independently.
• Professional proficiency in Spanish strongly preferred

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• 22 PTO days, 11 paid holidays
• Employee Referral Bonus ($3,000.00)

ACCOMMODATION STATEMENT: If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.

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Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or