Compliance Manager

Dual Fuel Corp is a full service mechanical contracting company specializing in heating plants for multifamily and commercial buildings in the New York City metro area. We strongly believe that layering technology on mechanical systems enhances the quality of service and customer experience that we deliver. We have developed Axxon, a controls and monitoring system, to provide this holistic experience for our customers.

Job Duties:

Subcontractor Contracts

• Lead the end-to-end subcontractor contracting process, including drafting, negotiating exceptions, routing approvals, and ensuring executed agreements align with customer contract flow-downs.
• Maintain Dual Fuel’s subcontract templates, exhibits, and compliance language in partnership with leadership and legal counsel as needed.
• Establish and enforce standardized subcontract onboarding controls, including documentation checklists, compliance gates, and clear handoffs with Project Management and Accounting.
• Ensure subcontract agreements are executed prior to mobilization and/or billing, and that deviations are documented and approved.

Subcontractor Insurance & Risk Management

• Own the subcontractor insurance and COI compliance program across all projects, ensuring requirements are defined, communicated, and enforced prior to site access and invoicing.
• Implement, administer, and continuously improve a subcontractor insurance compliance platform (e.g., Jones, Docutrax, or similar), including configuration of company-wide and project-specific compliance rules, subcontractor onboarding workflows, and automated renewal/expiration tracking.
• Drive integration and data alignment between the compliance platform and internal systems (ERP and project management tools such as BuildOps, Sage Intacct, or equivalents) to reduce manual entry, improve visibility, and prevent payment or mobilization delays tied to missing or deficient coverage.
• Review exceptions and coordinate cures with subcontractors and Project Management.
• Maintain centralized visibility into compliance status; proactively monitor expirations, deficiencies, and renewals.
• Escalate noncompliance and coordinate risk mitigation actions (e.g., payment holds, site restriction, replacement subs) with PMs and executive leadership

Section 3 and MWBE Performance & Reporting

• Own Section 3 and MWBE compliance strategy and reporting calendar for all applicable contracts.
• Ensure monthly, quarterly, and annual submissions are accurate, timely, and audit-ready.
• Monitor project performance versus contract targets; provide dashboards and status reporting to PMs and leadership.
• Maintain internal recordkeeping and documentation retention standards aligned to owner/agency requirements.

Continuous Improvement & Data Governance

• Build and maintain SOPs, templates, and training materials for all compliance domains.
• Additional Compliance projects as needed

Experience:

• 5 years of experience in construction compliance, contracts administration, project controls, or public-contract program management; NYC market and prevailing wage experience strongly preferred.
• Demonstrated hands-on experience with subcontractor COI/insurance tracking, prevailing wage/certified payroll, and MWBE/Section 3 reporting.
• Proven track record of enforcing compliance requirements, and driving corrective actions across cross-functional teams.
• Strong project management, stakeholder communication, and problem-solving skills.
• Proficiency in Excel and compliance tracking systems; experience implementing or administering COI/insurance compliance platforms (Jones, Docutrax, myCOI, CertFocus, etc.) is a plus.
• ERP / project management system experience (BuildOps, Sage Intacct, Procore or equivalents) preferred.

Job Type: Full-time

Pay: $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Vision insurance

Work Location: Hybrid remote in Mount Vernon, NY 10550

Salary : $110,000