Accounts Payable Specialist - Shared Services

Classification: Non-Exempt

Department: Shared Services – Accounts Payable

Reports to: Shared Services Accounts Payable Manager

Office Set Up: On Site

Company Profile:

USA DeBusk offers the industrial infrastructure sector a technologically advanced and complementary suite of high-value traditional and specialty services for turnarounds, routine maintenance, and unplanned outages. We help customers save time, reduce costs, and optimize their processes while assuring best-in-class safety and compliance. Primary service lines include chemical cleaning; emission controls; fabrication services; FCCU hot catalyst handling; hydro blasting; hydro excavation; hydro cutting; inert catalyst handling; inspection; mechanical rental; nitrogen; pigging, decoking & filtration; pipeline integrity and field services; reactor cleaning; tank cleaning; transportation; unit decontamination; vacuum services; and waste solutions. USA DeBusk was founded in 2012, and our headquarters is in Deer Park, TX. We operate numerous offices, service centers, and customer-site-based locations across North America. Visit www.usadebusk.com for more information.

Summary/Objective:

The Accounts Payable Specialist will have a high level of reliability, precision, and attention to detail. The Accounts Payable Specialist is responsible for the full cycle of payables processing including invoice processing, vendor payment processing; vendor inquiries, phone/email communication with all levels of the organization and vendors; and review of purchase orders.

Responsibilities:

• Process a high volume of invoices, including matching invoices to a purchase order and resolving invoice exemptions.
• Prepare and execute payment runs.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Provide supporting documentation for audits as requested.
• Establish and maintain relationships with new and existing vendors.
• Monitor and follow up on invoice approval workflows.
• Performs other related duties as necessary or assigned.
• Accounts Payable Month-end closing assistance.

• Two or more years of accounts payable experience
• Oracle Fusion experience is a Plus
• Must be proficient in Microsoft Office Suite or related programs.
• MS Excel at minimum must be intermediate level (Pivot Tables, Lookups, Filters, etc.)
• Must be self-motivated with the ability to work individually.
• Must be able to learn accounting software systems.
• Excellent organizational skills and attention to detail.
• Must be deadline oriented and ability to handle multiple, competing priorities on individual and team assignments.
• Ability to maintain confidential and meticulous records.

Physical & Mental Requirements:

• This position is an in-office role and requires regular, predictable attendance at the designated work location. This role is not remote.

• The employee must be able to remain in a stationary position for extended periods of time and move about the office environment as needed to perform job duties.

• The employee may be required to move or transport office materials or files weighing up to 10 pounds on an occasional basis.

EQUAL EMPLOYMENT OPPORTUNITY:

USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.