What are the responsibilities and job description for the Administrative Assistant position at Drury University?
Job Summary:
Supports the Drury GO, CAMP, and TRIO program with general office procedures and duties, requiring organization skills, communication skills, correspondence, and filing.
Duties/Responsibilities:
This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation.
- Provides day-to-day clerical support for CAMP and TRIO program. Coordinate logistics for meetings and events.
- Attend meetings as required, preparing, distributing, and filing as needed. Student record keeping and maintenance. Budgetary support. Prepare event materials (programs, flyers, etc.).
- Responsible for all administrative support to the Drury GO staff, faculty, and students. Assist the CAMP and TRIO Directors with projects, research, presentations, etc. make appointments for new students, documents all contacts with current students, and coordinate program activities.
- Maintain organized audit-ready files (electronic and physical) in accordance with U.S. Department of Education guidelines.
- Responsible for the monthly reconciliation of CAMP & TRIO program, keeping receipts for purchases made.
- Manually maintain non-complex office filing system.
- Maintain inventory of supplies (office and classroom) and order/purchase supplies as needed.
- Perform any other duties as assigned
Required Skills/Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma and administrative experience. Post-secondary education or associate degree preferred.
- Excellent computer skills and proficient in the use of all components of Microsoft Office; good design capability; interest in continual acquisition of skills. Ability to use a copy machine.
- Excellent written communication and attention to detail.
- Ability to maintain confidentiality of all materials handled and seen in process of performing job responsibilities.
- Ability to have a positive attitude and neat professional appearance for greeting students, faculty and campus visitors.
- Ability to work independently in order to organize and prioritize workload and complete assignments in a timely manner.
- Analytical skills are necessary for maintaining records and preparing reports.
- Understanding of program deadlines and the academic process related to the programs of the department.
- Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule format.
- Ability to be creative and flexible.
- Ability to establish good rapport with students.
- Ability to anticipate ways to assist staff in their daily work.
Education and Experience:
- High school diploma or equivalent and three years proven administrative experience, or an equivalent combination of education and experience is required. Post-secondary education or associate degree preferred.
Physical Requirements:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. The noise level in the work environment is usually quiet.
WORKING AT DU HAS ITS BENEFITS:
- Free tuition for your whole family
- Free tickets to Drury home sporting events
- Health and wellness benefits at extremely competitive rates
- Discounted meals and Drury merchandise on campus