What are the responsibilities and job description for the Administrative Assistant position at Willard Fire Protection District?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your proactive approach, technical proficiency, and excellent communication skills will help create an efficient, welcoming environment that fosters productivity and professionalism. This paid position offers an exciting opportunity to develop your career in office management while contributing to a thriving organization.
Duties
- You will run the front office, serving as human resourses manager, bookkeeper, assistant to Chief officers, preperation of board reports and serve as records keeper. Must be proficient in Quickbooks including payroll, tax payments, producing financial reports, and knowledge of Bond funds a plus. Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Oversee calendar management and schedule appointments for team members
- Perform data entry tasks with accuracy using Quickbooks, spreadsheets, Word processing, and other Microsoft Office applications.
- Handle filing, document proofreading, and maintain organized records to ensure easy retrieval of information.
- Office management activities such as supply ordering, inventory tracking
- Assist with client communication and customer support by responding promptly to inquiries via phone or email.
- Utilize computer skills to prepare reports, presentations, and correspondence while ensuring high levels of organization and time management.
Qualifications
- Proven experience in office administration or clerical roles with a strong background in office management.
- Proficiency in Quickbooks, Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong typing skills along with attention to detail for proofreading and data entry accuracy.
- Strong bacground with QuickBooks including all aspects of payroll, tax payments and finacial documents.
- Exceptional customer service skills combined with professional phone communication and phone etiquette.
- Demonstrated technical proficiency in computer literacy, multi-line phone systems, and office productivity software.
Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your energy, organizational talent, and dedication will help us deliver outstanding service while advancing your professional growth in a supportive environment.
Pay: $16.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $16 - $18