Office Manager

Summary:

Responsible for the coordination of overall office activities and operations.

Essential Functions:

• Supervise administrative staff and divide responsibilities to ensure optimal performance
• Manage scheduling and time and attendance management for administrative support team
• Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, assigning and monitoring clerical functions
• Build on and create procedures to help our business run efficiently while meeting or exceeding client expectations
• Review and proof financial statements, proposals, reports, correspondence, etc.
• Make adjustments to processes where necessary, using data to support your decision.
• Negotiate the purchase of office supplies and office equipment, etc.
• Review, approve, and track orders for the office, including but not limited to: supplies, snacks, toiletries, miscellaneous special-order items, etc.
• Oversee the maintenance of buildings, grounds, security and office equipment. May also include scheduling repairs, renovation projects and cleaning. May direct maintenance staff and manage contractor and vendor relationships
• Serve as administrative support for all professional service areas of the firm
• Process and assemble client deliverables including but not limited to financial statements, tax returns, cost reports and presentation highlights.
• May assist with Accounting and Bookkeeping activities such as preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records, managing inventory records, accounts payable, accounts receivable and reconciliation activities
• Coordinate and execute special office projects
• Assist in business development efforts with client alert email
• Facilitate meal provision for training and in-house meetings
• Liaison and support for administrative staff in Atlanta office as needed
• Create and/or update process and procedure manuals for administrative positions
• Other duties as assigned

Education/ Skills / Work Experience:

• Supervisory experience required/preferred
• Proven office management, administrative experience
• Professional service firm experienced preferred
• Minimum five years’ office/clerical support experience
• Bachelor’s Degree in Business or related field preferred
• Ability to maintain confidentiality related to all information including internal and client data
• Strong computer skills, including Microsoft Office
• Knowledge of accounting, data and administrative management practices and procedures
• Excellent written and verbal communication skills
• Must be a strong proofreader and well versed in editing professional documents.
• Comfortable managing competing priorities, moving quickly, independent problem-solving, and going above and beyond
• Strong organizational and attention to detail skills
• Conservative conduct, communication and appearance
• Team player
• Adaptable and flexible

Working Conditions:

• Routine sitting, standing, walking, bending, and squatting
• Occasional lifting of up to 25lbs