Associate Dean for Educational Effectiveness

Summary

The Temporary Office Assistant II provides logistical, operational, and administrative support for the planning and implementation of Spiritual Life Service Project initiatives, particularly the International Service Project’s (ISP) Local Immersion. This position assists in the development of project infrastructure, coordinating student processes, supporting logistical planning, and contributing to project messaging that encourages California Baptist University students to engage in gospel‑centered service, spiritual formation, and global awareness.

Essential Duties And Responsibilities

include the following. Other duties may be assigned.

• Assist the Director of Service Engagement in the implementation of learning outcomes for ISP initiatives and Local Immersion that align with Spiritual Life strategy.
• Research, establish, and maintain operational communication with church, ministry, and denominational partners that align with project learning outcomes and Spiritual Life ministry strategy.
• Coordinate logistical planning for project implementation, including location research, housing, transportation, scheduling, budgeting, and risk‑management processes.
• Contribute to the development of project budgets, pricing structures, financial tracking systems, and related administrative processes.
• Assist in the development of project content calendars, planning documents, timelines, and implementation workflows.
• Support project execution and operational timelines related to training, logistics, partnerships, student engagement, and project development.
• Assist in coordinating student application, interview, placement, and onboarding processes in alignment with Spiritual Life and ISP systems and procedures.
• Collaborate with University departments such as Accounting, General Counsel, Financial Services, and Student Services to support project implementation and compliance procedures.
• Assist with comprehensive marketing strategies and manage public‑facing communication related to International Service Project initiatives, including FAQs, announcements, marketing materials, promotional content, and merchandise development.
• Support in the facilitation of the planning and execution of ISP student training, orientation, debrief, and assessment processes.
• Assist in the development and implementation of assessment tools and evaluation processes informed by project learning outcomes.
  
  

Supervisory Responsibilities

This position has no supervisory responsibilities.

Other Knowledge Skills And Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrates ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to use independent judgment, and to manage and impart confidential information.
• Ability to gather data, compile information, and prepare reports.
• Strong interpersonal and communication skills, and the ability to work effectively with a diverse faculty, staff, and student body.
• Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
• Excellent telephone courtesy, knowledge, and experience.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of standard budgeting, expenditure control procedures, and documentation.
• Knowledge of finance, accounting, budgeting, and cost control procedures.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
• Ability to create, compose, and edit written materials.
• Ability to make administrative/procedural decisions and judgments.
• Knowledge of general accounting principles.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.
  
  

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, and sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.

Education and/or Experience

Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.