Assistant

Job Overview
We are seeking a dynamic and highly organized Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance customer interactions, and ensure a smooth workflow across various departments. As an energetic and proactive team member, you will be the backbone of our administrative functions, helping us maintain efficiency and deliver exceptional service. Your multitasking skills, attention to detail, and positive attitude will drive success in this fast-paced environment. This paid position is perfect for someone eager to grow their office management expertise while making a meaningful impact every day.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate single-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette
• Handle data entry tasks accurately using computer skills, including Microsoft Office and Google Workspace applications
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management activities such as calendar management, appointment scheduling, and meeting coordination
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Provide exceptional customer support by addressing inquiries via phone or email and resolving issues promptly
• Proofread correspondence, reports, and documents to ensure clarity and accuracy before distribution
• Perform clerical duties including photocopying, faxing, scanning, and mailing as needed
• Support medical reception duties , including patient check-in/out processes and insurance documentation
• Contribute to office organization by managing supplies inventory and coordinating maintenance requests

Skills

• Strong front desk experience with excellent customer service skills
• Ability to operate single-line phone system with professional phone etiquette
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Solid office management skills with experience in calendar management and organizational tasks
• Basic computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and general data entry skills
• Excellent proofreading abilities for professional correspondence and reports
• Experience in clerical roles with strong organizational skills and attention to detail
• Knowledge of office procedures such as filing systems, photocopying, scanning, and mailing processes
• Personal assistant or administrative experience that demonstrates time management capabilities
• Familiarity with medical receptionist duties is a plus but not required
• Ability to handle multiple priorities efficiently while maintaining a positive attitude

Join us as an Assistant where your energy fuels our success! Bring your organizational prowess, communication skills, and enthusiasm to a role that values your contributions. We’re committed to supporting your growth while providing a vibrant work environment that celebrates teamwork and excellence.

Job Type: Part-time

Pay: $21.00 - $23.00 per hour

Expected hours: 16 – 20 per week

Application Question(s):

• Do you have the patience to intake patients?

Work Location: Hybrid remote in Bayside, NY 11361

Salary : $21 - $23