Project Manager - Office of the Superintendent

Job Title

Position Title: Project Manager - Office of the Superintendent

Location: Office of the Superintendent

Salary: $64,373 - $99,486

Reports to: Senior Executive Administrative Specialist

Bargaining Unit: N/A - not represented

Telecommuting Eligibility: Site-based. Not eligible for telecommuting.

Benefits Eligible: Yes

Position Summary:

The Project Manager for the Office of the Superintendent will assist the Superintendent and Senior Executive Administrative Specialist with day-to-day operations, and support key improvement work across all departments. The Project Manager will collaborate with District staff to deliver on important customer service goals and objectives.

Minimum Qualifications:

• A Bachelor's degree is strongly preferred for this position. In lieu of a Bachelor's degree, 8 years of relevant work experience in a K-12 setting will be considered.

• Minimum of ten (10) years of professional experience supporting cabinet-level administrators

• Working knowledge of PowerSchool, Knowledge of PeopleSoft Financials & HR/Payroll, Qualtrics, is strongly preferred

• Demonstrate proficiency with Office 365 including Microsoft Word, Excel, PowerPoint and Adobe Acrobat

• Excellent written and oral communication skills is required

• Physical Demands: Ability to remain in a stationary position for long periods of time; Medium work capacity with the ability to handle packages weighing 26 - 50 pounds

Essential Functions:

• Contributes to the overall operations of the Office of the Superintendent and supporting departments in the executive suite and other District floors

• Provide exceptional customer service to all District staff, Board Members, constituents, stakeholders, and visitors, either in-person, via telephone calls, and email communications. Receive visitors at the front desk by greeting, welcoming, directing and announcing them to the Office of the Superintendent and other executive suites/floors

• Maintain strict confidentiality and compliance with applicable state and federal statutes relative to all internal and external communication from the Office of the Superintendent and interdepartmentally

• Maintain office security by following all safety/security procedures and controlling access via the receptionist desk

• Perform tasks and assignments independently, on behalf of the Office of the Superintendent, when required or directed

• Contribute to a positive culture grounded in continuous improvement and a commitment to setting and meeting District key performance goals.

• Maintain knowledge of District and state policies, requirements and regulations

• Prepare, print/publish Superintendent and cabinet reports and agendas, including researching and compiling background information to support cabinet decision making and recording processes.

• Maintain spreadsheet, database files and prepare reports as directed by the Office of the Superintendent

• Collaborate with the Senior Executive Administrative Specialist to prepare and process documentation for requisitions, purchase orders, check requests, expense reports, conference/travel packets, reimbursements, community use payments, etc.

• Monitor and record all incoming and outgoing US Mail and Interdepartmental mail delivered to the executive suite and appropriately route to respective offices

• Answer/screen all incoming calls and voicemails to the Office of the Superintendent and resolve or route appropriately

• Maintain the 14th Floor Large Conference Calendar for scheduling meeting/events

• Ensure executive suite area remains neat and presentable with timely District communications, newsletters, materials, etc.

• Function as backup payroll preparer and scheduler

• Assist with the coordination of District, Board, Cabinet & Community Events as needed

• Provide office support to cabinet members and work collaboratively with executive administrative assistants to meet District directives issued by the Office of the Superintendent

• Responds to employee and constituent responses and requests via constituent management systems.

• Perform other administrative duties as assigned.

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at recruitment@detroitk12.org or phone at (313) 873-6897.

DPSCD does not discriminate based on race, color, national origin, sex, disability and/or religion. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.