What are the responsibilities and job description for the Administrative Assistant - EHS / Safety position at DPR Construction?
Job Description
The Administrative Assistant - EHS / Safety works closely with all members of the project team and safety team. Specific responsibilities include the following:
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at www.dpr.com/careers.
The Administrative Assistant - EHS / Safety works closely with all members of the project team and safety team. Specific responsibilities include the following:
- Subcontracts – write contracts from completed A2 or SK Request
- Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution
- Maintain and organize project files (digital, hard copy) using company standards as much as possible
- Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders)
- Maintain compliance module
- Change management – support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO’s
- Cost management – help maintain and track General Conditions budget as directed
- E-time – if required on your job, enter field time and/or approve field time in Rumbix
- General office/jobsite items – coordinate trailer cleaning, office inventory and break room inventory
- Closeout – depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations
- Coordinate with Regional Archivist and IT to archive project
- General document control for the team – ordering drawings, sending for scanning, etc.
- Help facilitate field new hire process and onboarding as needed
- Jobsite mobilization & demobilization
- 3 years of prior experience in general office, administrative or other related work
- Detail-oriented team player
- Ability to manage multiple tasks, produce quality work, and consistently meet deadlines
- Ability to identify and resolve complex issues
- Flexible in day-to-day tasks
- Ability to think critically and prioritize work tasks
- Excellent listening skills and strong communication skills
- Ability to create and support team morale
- Proficient computer skills in Microsoft Office Suite
- Knowledge of ACC a plus
- Proficient in Bluebeam and CMiC
- A strong work ethic and a “can-do” attitude
- Current CPR/First Aid certification
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at www.dpr.com/careers.