Legal Secretary Intern

Overview

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you.

The Legal Secretary Intern provides administrative and clerical support to ensure the efficient operation of the legal team.

Starting Hourly Range: $22.88

This is an in-person position located in Fairbanks, Alaska

What you will do

• Draft correspondence and legal documents as assigned.
• Assist with scheduling which includes calendar maintenance
• Maintains physical and electronic files, and contacts.
• Track deadlines and follow up on required documentation.
• Receives and screens telephone calls in a manner consistent with office policy and attorney preference.
• Interact on a daily basis with departments within the utility to facilitate highest possible legal support
• Take detailed notes during meetings.
• Assists with overflow work and other special projects as assigned
• Updates case information, scans and organizes legal files
• Learn, adopt, and apply safety programs

Conditions of Employment
Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Qualifications

• High School Diploma or equivalent Required
• Associate's Degree in Business, Paralegal Studies, or related field or an equivalent combination of education and relevant experience may be substituted on a 2:1 ratio (2 years of experience = 1 year of education). Preferred
• 1 year of experience in a professional office or other environment where applicant has demonstrated the ability to work independently to complete administrative tasks with limited oversight. Required
• Ability to understand and follow written and verbal communication and instructions (required proficiency)
• Ability to communicate and work with diverse groups of people (required proficiency)
• Ability to effectively communicate in person, over the phone, or video (required proficiency)
• Ability to maintain strict confidentiality in all matters (required proficiency)
• Ability to work independently and collaborate within a team (required proficiency)
• Demonstrated organizational skills and attention to detail (required proficiency)
• Demonstrated proficiency with Microsoft Office Suite (required proficiency)
• Demonstrated strong interpersonal and relationship building skills (required proficiency)
• Excellent critical thinking and problem-solving skills (required proficiency)
• Excellent customer service skills (required proficiency)
• Excellent time management skills (required proficiency)
• Intermediate experience with SharePoint, preferred (preferred proficiency)
• Demonstrated high ethical standards and integrity (required proficiency)

Reasonable Accommodation
Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.

EEO
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.

Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely (25 lbs.)
• Carrying - Rarely (25 lbs.)
• Pushing - Rarely (25 lbs.)
• Pulling - Rarely (25 lbs.)
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Rarely
• Extreme heat - Rarely
• Humidity - Rarely
• Wet - Rarely
• Noise - Occasionally
• Hazards - Rarely
• Temperature Change - Rarely
• Atmospheric Conditions - Rarely
• Vibration - Rarely

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.

Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.