Accounts Payable Specialist

JOB SUMMARY: Under the supervision of the Accounting Manager, the employee will be responsible for the accounts payable functions and will also assist the Accounting Department in various clerical capacities.

COMPREHENSIVE BENEFITS PACKAGE: 

Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):

• Paid Time Off (PTO)
• Paid Holidays
• Medical Insurance
• Dental & Vision Insurance
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life insurance
• Short and Long-Term Disability
• 401(k) Plan & Employer Match
• Profit sharing
• Employee Assistance Program
• Tuition Assistance

**This position is located in Fairbanks, AK **

ESSENTIAL FUNCTIONS:

• Responsible for all Account Payable functions for Doyon, Limited and several subsidiary companies
  o Receive invoices daily
  o Review invoices for accuracy, correct coding, and approval
  o Determine which invoices are paid by check and which by credit card or by ACH
  o Input invoice information into accounting system
  o Pay invoices according to the weekly payment schedule
  o Regularly review accounts payable aging report for invoices past-due
  o Prepare monthly credit card expense reports
  
  
• Responsible for filing annual Forms 1099
  

  o Submit and collect Forms W-9 and W-8BEN from all vendors
  o Regularly review vendor information to ensure an accurate, timely filing
  o Review vendor accounts for Form 1099 determination
  o Prepare and submit Form 1099-NEC and MISC to vendors
  o Assist Accounting Manager as needed in preparing magnetic media file to transmit to the IRS

• Assist Accounting Manager in maintaining accounts payable and general ledger accuracy
  o Work with Accounting Manager to maintain accurate vendor files
  o Research vendor statements and accounts as necessary to answer questions and correct problems
  o Assist Accounting Manager in maintaining the Recurring Vendor/Invoices List
  o Assist employees with expense reports as needed
  o Maintain general ledger journal entry logs and files
• Assist Accounting Manager with other projects as requested, including:
  o Account reconciliations
  o Assist Accounting Manager with Shareholder Distributions
  o Assist Administrative Assistant in sorting and distributing daily mail when necessary
  o Maintain Accounts Payable Procedure Manual and update annually or as changes occur
  o Other duties as assigned
  o Attendance of continuing education initiatives, including a limited number of events each year requiring overnight travel, may be required
  
  

DOYON LIMITED CORE COMPETENCIES:

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

JOB-SPECIFIC COMPETENCIES:

• Adaptability- Adapts to changing conditions and work assignments, sets priorities and manages multiple assignments, and tasks.
• Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties.
• Attention to Detail- Ensures one's own and others' work and information are complete and accurate.
• Communication Skills- Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others.
• Dependability- Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale.
• Independence- Works with minimal supervision.
• Time Management- Manages time effectively when accomplishing tasks, projects, and goals.
• Willingness to Learn- Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.

SUPERVISION:

• This position has no supervisory responsibilities.

REQUIRED QUALIFICATIONS:

• High School Diploma or GED equivalent
• Two years prior accounting experience
• Knowledgeable of computerized and/or manual accounting systems
• Working knowledge of Microsoft Word and Excel

PREFERRED QUALIFICATIONS:

• Associates degree in accounting

WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities.

PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

REASONABLE ACCOMMODATION: It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.