Accounts Payable Specialist | Doyles Sheehan

Location: Missoula, MT | Department: Accounts Payable

Ignite Your Career with a Wholesale Leader!

Are you a detail-oriented number cruncher with a knack for accuracy? Do you thrive in a high-performing environment where your contributions keep the business moving?

Doyles Sheehan is looking for a dynamic Accounts Payable Specialist to join our team. We aren't just a distributor; we are a community that values professional growth and employee well-being. If you are ready to move beyond just "data entry" and become a key player in our financial success, we want to meet you!

The Role: What You Will Do

As our Accounts Payable Specialist, you are the guardian of our financial outflow. You will ensure vendors are paid, discrepancies are solved, and the books stay balanced.

1. Financial Accuracy & Processing

• Own the AP Cycle: Analyze, code, and process invoices and purchase orders swiftly and accurately.

• Execute Payments: Prepare check requests, manage ACH transactions, and ensure every dollar is accounted for.

• Month-End Mastery: Reconcile check registers and manage AP cash requirements for month-end closing.

• Compliance: Record cigarette counts for critical tax reporting.

2. Problem Solving & Vendor Relations

• Investigate & Resolve: Act as a detective to solve invoice discrepancies and purchase order mismatches.

• Communicate: Serve as the primary point of contact for internal and external inquiries regarding account status.

3. Team Support

• Hybrid Duties: Assist the broader team by answering phones and taking customer orders when needed—we all pitch in to help our customers!

• Maintain Records: File and maintain accounting documents to ensure an audit-ready environment.

✅ What We Need From You

• 
  Experience: Previous experience in Accounts Payable is highly preferred. Familiarity with AS400 is a major plus!

• Tech Savvy: Proficient in Windows, Data Entry, and Online Banking/Vendor portals.

• The "Soft" Skills: You are highly organized, can multitask without losing focus, and you care deeply about details.

• Education: High School Diploma or GED required.

Physical Requirements:

• Ability to sit for prolonged periods.

• Ability to access all areas of the facility.

• Note: Must be able to lift 50 lbs at times.

Why You’ll Love Working Here

We don’t just offer benefits; we offer choices. Our unique "Cafeteria Menu" approach allows you to tailor your benefits package to fit your life.

• Comprehensive Health: PPO and HDHP Medical plans, Dental, and Vision.

• Future Focus: 401(k) with company match.

• Work-Life Balance: Generous Paid Time Off (PTO).

• Peace of Mind: Employer-paid Mental Health Counseling & Life Insurance.

• Bonuses: Length of Service Bonus & Employee Recognition Programs.

Ready to Thrive?

If you are open to change, willing to learn, and ready to join a collaborative office team, apply today!