Administrative Assistant - Business Office

JobID: 5451

Position Type:
Support/Administrative Assistant

Date Posted:
12/23/2025

Location:
Downingtown, PA

Date Available:
01/05/2026

Closing Date:
01/06/2026

Position: Administrative Assistant - Business Office (JobID 5451)
Location: Administration Building/Central Office
Start Date: January 5, 2026
Specifications: 7.00 hours per day, 5 days per week for 260 contract days, Year-round with benefits
Pay rate: $29.73 per hour

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.

At the Downingtown Area School District we value our employees. We seek to hire new staff who:

Job Summary: Coordinates and implements daily and strategic operations in order to assist and support director and department with administrative responsibilities in a confidential and professional manner.

Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary.

• High school diploma plus two years post-secondary education OR five years’ experience in a similar position.

• Knowledge of standard office procedures and practices.

• Ability to handle multiple tasks simultaneously.

• Proficient secretarial skills, including organizational skills and the ability to meet deadlines.

• Strong technology skills, including but not limited to all tools in the Microsoft Office Suite.

• Proficiency in the use of technology for individual and system management, communication, and research.

• Strong mathematical, verbal, and written communication skills.

• Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated.

• Must have high level of interpersonal skills to handle sensitive and confidential situations and information.

• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.

• Candidate must adhere to all local, state, federal, and school code requirements for employment.

• Answers incoming telephone calls: screens callers, schedules appointments and meetings for department administrators using electronic scheduling programs, reschedules or cancels appointments, responds to inquiries, routes calls, records accurate messages, and retrieves and returns electronic voice mail messages promptly.

• Processes daily mail: receives, opens, date stamps, sorts, distributes. Processes outgoing mail via inter-school & regular mail systems.

• Utilizes various software products to design and develop correspondence, flyers, spreadsheets, etc., for projects, meetings, workshops. Composes, designs, faxes, proofreads, prints, duplicates, collates, distributes, and files departmental materials: correspondence, memos, reports, bids, and budgets.

• Responds to, or redirects, all forms of communication.

• Monitors weekly, maintains and updates monthly department website and DASD Sharepoint portal postings.

• Prepares and submits purchase orders and requisitions and reconciles expenditures as needed for the department.

• Sets up and maintains efficient office systems and procedures: maintain filing systems in proper order for efficient retrieval; maintains confidential files; maintains an organized electronic filing system.

• Interfaces with all levels of employees and external contacts: greets visitors, provides assistance and information, responds to inquiries and requests, and makes referrals to third parties when appropriate.

• Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments ensuring timely follow through.

• Meets regularly with administrator to review work and appointment schedule: discusses assignments, reviews progress of projects, agrees on goals and time tables, confirms appointment schedule, and notifies receptionist of expected visitors.

• Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports, performs budget computations, monitors, reports progress, and finalizes reports relevant to issues of the day, week, month, or time of year.

• Tracks budget expenditures and submits monthly report of expenditures to director.

• Schedules, prepares agenda, attends and takes minutes for meetings as required. Reserves room accommodations and makes necessary arrangements for refreshments for various meetings.

• Arranges reasonable and efficient transportation plans and reserves accommodations for meetings and conferences.

• Uses initiative and decision-making skills to assist the director.

• Creates and maintains position procedure outline to describe day-to-day duties of the position/department as needed.

• Works in collaboration and coordination with other assistants to ensure accurate communication across departments.

• Maintains supplies and orders as needed for the department.

• Processes Act 80 state reporting.

• Assists with management and coordination of district-issued cell phones: distribution and set up of phones, processes reimbursements and submits information to payroll for deductions.

• Coordinates renewal of student accident insurance.

• Coordinates with the carrier district insurance claims and distribution/receipt of Certificates of Liability.

• Coordinates the set up and management of student participation fees and maintains the student data management system.

• Responsible for student activity fund accounting and all related correspondence to school or advisors.

• Supports all business office functions not limited to Accounts Payable, Purchasing, Food Service accounting.

• Coordinates processing of Legal and Transportation invoices.

DASD Benefits Information:

Select Health Benefits a la carte - Only pay for what you need

As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.

Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

Life Benefit
Pays 1 x your basic annual salary up to maximum of $60,000

Income Protection Benefit
Pays 60% of your basic monthly pay, up to $1,500 per month

Tuition Reimbursement
75% of tuition if grade of ‘B’ or better is attained; limit 12 credits per year.

Salary Increases
Minimum of 3.3% per year

EOE