What are the responsibilities and job description for the 10 month Administrative Assistant - Receptionist/Clerical position at Downingtown Area School District?
Position: 10 month Administrative Assistant - Receptionist/Clerical
Locations: Marsh Creek Sixth Grade Center
Pay Rate: $16.47 per hour
Schedule: 7.5 hours per day, 5 days per week, 210 days per year (10-months)
Benefit Eligible: Yes
Effective Date: ASAP
Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you! Downingtown Area School District is excited to announce an opening for an Administrative Assistant - Receptionist/Clerical Support at Marsh Creek Sixth Grade Center.
At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
At the Downingtown Area School District we value our employees. We seek to hire new staff who:
- Communicate openly to build relationships and trust
- Partner with team members to see the TEAM succeed
- Demonstrate a growth mindset and seek ongoing opportunities for growth
- Embrace and support a safe and inclusive environment
- Eagerly and enthusiastically support student learning
- Strive to be kind and reflective
- Focus on the solution and put people first
- Lead by example!
Job Summary: To assist in ensuring that all students attend school on a regular basis and to provide timely and accurate student attendance reports to the faculty and to the State Board of Education for determining fund allocations to the school. To greet and assist students, faculty, employees, and visitors in the main lobby, and to assist in the efficient operation of the office.
Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily.
- High school diploma
- Ability to operate a computer and knowledge of word processing and spreadsheets
- Bookkeeping/record keeping skills
- Effective interpersonal skills
- Strong written and communication skills
- Excellent clerical skills
- Proficiency in the use of technology for individual and system management, communication, and research
- Ability to operate multi-user telephone system
- Ability to work independently and have excellent organizational skills
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
- Candidate must adhere to all local, state, federal, and school code requirements for employment
Duties & Responsibilities:(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)
- Prepares and prints attendance – corrects lates and absences on the computer
- Generates 60, 120, and 180 day attendance reports. Prepares student reports, overdue excuse cards, homeroom lists, perfect attendance, or other reports as needed
- Checks on students who are missing from class and notifies administrator
- Answers telephone calls and assists anyone who enters the office with questions, requests, etc.
- Assists teachers with questions and information on students and assists, as needed, parents, students, guidance, and administrators
- Notifies Attendance Officer of student’s refusal to come to school
- Enters attendance into computer for teachers or substitutes, as needed, for every period throughout the day
- Issues late slips and early dismissal passes to students
- Generates daily bulletin and delivers to each classroom
- Enters attendance for field trips and gathers contact information of teachers on the trip
- Maintains schedule of bus arrivals and forwards information to Transportation Department
- Prepares and maintains student attendance folders, filing all notes for each student, making corrections as needed due to information from parents and teachers
- Generates and investigates discrepancies in daily attendance due to errors in period attendance
- Calls students from class as requested by Administrators
- Sorts and distributes U.S. mail
- Provides clerical assistance to the office staff as requested by administrators
- Maintains and files hard copies of student schedules
- Tracks daily early dismissals; calls students from class when needed, and enters returning students’ information into current software system
- Creates and maintains position procedure outline to describe day to day duties of the position/department as needed.
DASD Benefits Information:
Select Health Benefits a la carte - Only pay for what you need
- Medical Coverage through IBX - PPO plans only
- No Primary Care Physician necessary
- No referrals required
- IBC has extensive local and national networks
- Prescription Coverage through CVS/Caremark
- Dental Coverage - Delta Dental Active PPO
- Allows use of in-network and out-of-network providers
- Vision Coverage - Vision Benefits of America (VBA)
Eligibility - No Waiting Period
All employees may enroll in the district’s health benefit plans effective with their date of hire into the benefit eligible position.
Eligible Dependents
A legally married spouse as defined by PA law and children up to age 26 may enroll in the District’s health benefit plans.
New Hires or Newly Eligible
You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.
Flexible Spending Accounts
Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.
Support for the Whole You
- Fitness Program
- Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
- Nutritional Counseling
- Up to 6 free visits per calendar year with a registered dietitian.
- Employee Assistance Program
- Health Advocate is a free, confidential program that offers EAP Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more!
- Telemedicine
- The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice.
Retirement - Member of State Pension System (PSERS)
As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.
Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Life Benefit
Pays 1 x your basic annual salary up to maximum of $60,000
Income Protection Benefit
Pays 60% of your basic monthly pay, up to $1,500 per month
Paid Time Off
- 10 sick days annually
- 3 personal days annually for full-time employees; 2 annually for part-time
- 9 paid holidays per year
Tuition Reimbursement
Pro-rated 75% of tuition if grade of ‘B’ or better is attained; limit 12 credits per year.
Salary Increases
Minimum of 3.3% per year
Retiree Benefits
- Personal Days Payout
- Sick Days Payout
EOE
Salary : $60,000