Operations and Accounting Manager

The Operations and Accounting Manager is responsible for providing high-level support to the CFO, as well as to all District departments as needed and as requested; performs administrative accounting work; maintains accurate accounting records; manages assigned special revenue and capital fund accounts with associated budgets and general ledger reports; timely bookkeeping of all assigned funds and programs; supervises and assists in the processing of accounts payable, accounts receivable and payroll; serves as a liaison between the SAU administration and the Facilities Maintenance Contractor and the Food Services Management Company (FSMC); and performs other duties as assigned. Essential Duties and Responsibilities: Essential duties and responsibilities include the following (other duties may be assigned): Accounting •Maintains accounting records of the organization in accordance with laws, regulations, policies, and generally accepted accounting practices. •Assists in the preparation, analysis, and execution of the enacted budgets for the district’s food services program, special revenue facilities funds, capital reserves, and trust and agency funds; processes journal entries as needed and as required; and completes the monthly preparation and timely filing of disbursements for all assigned funds required by the NHDOE. •Preparation of annual National School Lunch Program application and USDA annual application for CFO. •Processes District revenues and receivables for assigned special revenue funds; serves as backup for all other District funds •Manages and performs all functions of accounts receivable for assigned special revenue funds (i.e., outside facilities use vendor invoices, monthly state and/or food services reporting, etc.). •Monthly reconciliation of school department detail to the General Ledger, including, but not limited to, the district’s food services program (i.e., reconciliation with FSMC), special revenue facilities funds (i.e., outside facilities use invoicing), capital reserves, and trust and agency funds. •Assists with the accounting and report preparation for Joint Building Projects and other projects as assigned. •Coordinate with CFO for food services and school facilities’ Capital Improvement Projects and program-related improvements. •Assists accounts payable and payroll in performing duties as required; and performs the duties of accounts payable and payroll in their absence. •Maintain currency in concepts and techniques pertaining to financial management; analyze problems, issues, or information; develop and recommend courses of action to the CFO; and implement solutions. Operations •Aids in the management of outside contracts for District facilities (i.e., HVAC, elevator maintenance and inspection, and utilities) and maintains contracts in a centralized location. Monitors contract deadlines and provide regular updates to the CFO. • Aids in the management of outside contractors’ certificates of insurance, ensuring status and proper limitations and amounts are identified, as well as additional insured endorsement. Ensure that all risk management related issues are resolved prior to issuing purchase orders and/or District facilities’ rental agreements. •Aid the CFO in the development of detailed bid specifications, Requests for Quotes, Requests for Proposals, Requests for Qualifications to ensure timely, efficient, and effective procurement actions. •Responsible for rental, tracking and coordination of all District facilities. •Update emergency plans as required and requested by CFO. •Serves as liaison with community agencies, including police, fire and public health departments related to District facilities. •Coordinates disposal of hazardous waste items, as well as determine and make recommendations to the CFO for the sale and or disposal of District surplus items. •Maintains District vehicle information (i.e., titles, registrations). •Serve on committees as needed and requested by CFO (i.e., school facilities use committee, and joint loss committee). •Assists in updating list of assets and budget allocations for property and liability insurance (i.e., annual updates through Primex). Other •Collaboration with all Business Office personnel and CFO for continuous improvement to the district’s business-related operations (i.e., energy analysis, building use analysis, job process improvements, best practice implementation, business- related technology and software). •Attends to many items simultaneously, and or in sequence. •Maintains an appropriate level of confidentiality regarding records of the district. •Performs other related duties as required. Supervisory Responsibilities: Assists in the supervision of outside contracted service providers for the facilities and maintenance departments as well as the food services management company. Provides oversight and project management for school capital projects. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: •Demonstrated knowledge of the NH Financial Accounting Handbook for LEAs, Federal Funds Handbook, Online Grants Management System Handbook, Fund Accounting, and state laws and regulations regarding financial operations of schools in New Hampshire. •Demonstrated skills in oral and written communication. •Ability and flexibility are necessary to be aware of the needs of the Dover educational community. •Work effectively and harmoniously with all District personnel, City personnel, auditors, and the public.

Salary : $95,000 - $115,000