Medical Administrative Assistant

DoveLewis Veterinary Emergency and Specialty Hospital is hiring a Medical Administrative Assistant to join our hospital admin team. The Medical Administrative Assistant is responsible for providing administrative and clerical support to hospital staff. This position performs a wide variety of tasks related to the smooth operations of the hospital.

We're looking for a proactive and organized Medical Administrative Assistant to be the backbone of our hospital and business operations. If you thrive in a fast-paced environment, love keeping things running like clockwork, and want to make a real impact every day, this role is for you!

Job duties will include, but are not limited to:

• Provide administrative support to the Chief of Staff and additional DVM Leadership, including calendar management, coordinating meetings, meeting minutes, presentation drafts, and other relevant administrative tasks.
• Track and code expenses for the department and leader(s) supported, ensuring timely submission and proper documentation

• Maintain and update internal Wiki and SharePoint pages to ensure clear communication and easy access to resources.
• Process and distribute daily mail, including scanning payments, invoices, and important documents.
• Perform miscellaneous duties as assigned.

• Be the go-to person for administrative requests across the hospital.
• Support the leader(s) you assist in coordinating staff appreciation and recognition efforts with thoughtful and timely execution.
• Assist in coordinating staff appreciation and recognition efforts on behalf of the leader(s) supported, ensuring thoughtful and timely execution.
• Support and participate in the Safety Committee by coordinating meetings, assisting with projects, updating protocols, and helping to ensure regulations are maintained.
• Assist with conference room cleanup and straightening to ensure professional and organized meeting spaces.
• Run reports and audits for leader(s) supported

Qualifications

• Highly organized and detail oriented.

• Comfortable juggling multiple tasks in a fast-paced environment.

• Strong written and verbal communicator.

• Tech-savvy—experience with ezyVet or other practice management software is a plus.

• Passionate about helping animals and supporting a lifesaving team.

Education and Experience

• High school diploma or equivalent.

• One or more years of experience providing administrative and/or customer service support in a professional environment.

• Minimum of one year experience in a veterinary facility and familiarity with veterinary terminology, medications, and procedures preferred.

• Experience using practice management software (ezyVet preferred).

Why do employees love working at DoveLewis?

• We provide generous employee benefits including: medical/dental/vision insurance, paid time-off, veterinary discounts, and a positive work environment.

• We provide continuing education benefits and abilities to grow your skills and capacities.

• We live up to our mission of providing the best emergency, critical, and specialty care to our patients and service to our clients.

• Your work makes a difference to the animal-loving community and to individual pet owners on a daily basis.

DoveLewis is an equal opportunity employer dedicated to workforce diversity and a drug-free workplace. Pre-employment drug screen for illegal substances and background screens required.