Finance Specialist

Located at Central Office – 909 Broadway, Hannibal, Mo

     Compensation: (Level 30) Hourly Non-exempt $17.23

     Work Schedule:  Monday through Friday (40 hours per week 52 weeks annually)

JOB SUMMARY

Under the direction of the Head Start Director, this role supports procurement, financial tracking, and reporting for the Head Start Program. Responsibilities include processing payments, managing in-kind documentation, preparing reports and contracts, and supporting office systems and technology. Must maintain confidentiality and stay current on program updates.

Education & Qualifications

• Associate degree required; advanced knowledge of accounting principles
  and GAAP is essential.
• Three years experience in clerical or secretarial roles preferred.
• Strong computer skills, including MS Office, spreadsheets, collaboration tools (e.g., Teams, Zoom), and social media.
• Knowledge of cost allocation, budget management, and regulatory compliance.
• Strong problem-solving and strategic thinking skills with the ability to balance program needs and budget constraints.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Excellent oral and written communication, organizational, and time management skills.
• Experience with modern office procedures, record keeping, and maintaining professional boundaries.
• Must be self-motivated, accurate with data, and demonstrate leadership and teamwork.
• CPR and First Aid certification required after hire.

Key Responsibilities

• Provide fiscal support for purchasing, payments, and reporting in compliance with GAAP.
• Manage in-kind tracking, petty cash, and Child Care subsidy and partner payments.
• Process purchase requisitions, staff/parent mileage, and extended day enrollment.
• Coordinate travel arrangements and maintain accurate financial documentation.
• Collect, compile, and update financial data for reports, assessments, and grants.
• Support staff training on financial procedures and oversee office supply ordering.
• Maintain office equipment and liaise with service providers as needed.
• Work with the Marketing Team to ensure cost-effective procurement of materials.
• Track EEIP funds and process related invoices.
• Use software (e.g., ChildPlus, spreadsheets) to manage data and create reports.
• Communicate updates and fiscal information to the Head Start Director.

Physical & Safety Requirements

• Must be able to lift/carry up to 40 lbs. and perform physical tasks such as sitting, standing, kneeling, bending, and climbing.
• Ability to move about in an office environment and independently commute to various locations.
• Prolonged visual concentration and dexterity of hands and fingers to operate a computer keyboard.

This job post is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and demands of the position.

Equal Opportunity Employer M/F/D/V

Salary : $17