What are the responsibilities and job description for the Assistant Property Manager position at Douglas Elliman Property Management?
For more than 100 years Douglas Elliman has been providing residential property management to hundreds of buildings in New York City and the boroughs. We pride ourselves in hiring the best team of property managers who are experienced and knowledgeable to service the needs of shareholders and address building challenges.
You must have at least 2-3 years of experience.
Assistant Property Manager Job Responsibilities
Apartment Alterations
- Must be familiar with building specific apartment alteration agreements
- Process the initial review of the plans; collect the appropriate documentation and liaison with the Account Executive and building architect to obtain approval.
- Track apartment alterations for completion/timing/ DOB sign off/return of deposit
Building Amenities & Moves
- Maintain and update all aspects of Building Link
- Coordinate all amenity reservations/fees/documentation
- Maintain storage bin/bike room listings and waiting lists
- Maintain Gym memberships/annual waiver collection
- Coordinate all resident moves with the Resident Manager
Resident Charge Backs & Other Resident Requests
- Charge back appropriate charges, to tenants. Charge it in Yardi, send a letter, with a copy of the bill, save all documentation into Share Point system.
- Respond to all inquiries concerning rent billing and provide general information to the tenant
- Respond to Bank/Appraisal questionnaire for manager’s review
Annual Meetings
- Attend annual meetings to take attendance and tabulate the election results.
- Make arrangements for the location and set up for all Annual and Special meetings
Compliance Tracking
- Prepare and maintain compliance tracking deadlines for properties
- Maintain the Board/Professional Property list in the attached format
Support for Account Executive
- Provide support for property manager
- Payables When necessary, send invoices to Avid
- Prepare on-line check requests in Avid for payments that do not have invoices – for example- reimbursements and AIAs
- Board Meetings Collaborate with account executive in the preparation and distribution of the monthly board meeting package and notice.
- Tax Abatements Coordinate and send out annual mailings to shareholders regarding eligibility.