Part Time Administrative Assistant (Bilingual Required) - Douglas ESD

Part Time Administrative Assistant (Bilingual Required) - Douglas ESD


Douglas Education Service District is looking for a highly motivated, detail-oriented, computer proficient individual to join our team as a Part Time Administrative Assistant (Bilingual Required) for our Childcare Resource and Referral department. Must be bilingual in Spanish and English.
This position will be located in Klamath Falls.

151 days per year, year-round, 3 days per week (Tuesday – Thursday), 5 hours per day to begin immediately. Some schedule flexing will be required to attend meetings and trainings.

APPLICATION DEADLINE: 02/06/2026 at 3:00 pm

STARTING SALARY: $20.89 - $26.91 per hour
*This position does not qualify for insurance benefits.

JOB SUMMARY:
This position provides regional administrative support for department programs, including clerical tasks, communication, and recordkeeping, while positively representing the program. The role collaborates with program staff offering bilingual support for early educator communications in Spanish through verbal, written, translation, and interpretation services.

Please Note: This position falls under a broader Administrative Assistant job description used across multiple departments. The responsibilities outlined in this posting are specific to this position.

DUTIES:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job. Full job description is attached in Applicant Tracking.

• Provide regional translation, interpretation and communication supports in Spanish for both early educators and program staff
• Assist Spanish early educators in completing program updates and required documents for becoming a Childcare Provider in Oregon.
• Assist our Regional Inclusive Facilitator in building and supporting a focus childcare network for Spanish Providers
• Provide coverage for front reception area by greeting guests and/or answering phones as needed and requested.
• Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.
• Maintains awareness of department, program, district, and school calendars.
• Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.
• Participates in committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.
• Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.
• Ability to develop marketing materials, distribute flyers and other promotional materials. Ability to design, research, write and edit newsletters.
• Applies knowledge of agency rules, policies, and procedures when working with internal and external customers.
• Manages and tracks department credit cards & travel reimbursement.
• Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.
• Assists to ensure proper tracking and monitoring of grants, and contracts and subcontracts; establish and maintain related recordkeeping and reports.
• Indexes and files correspondence, reports, and other materials for department or program.
• Receives and distributes mail, supplies, and other materials for department or program.
• Operates standard office equipment such as computer, printer, copier, fax machine, mail machine, scanner, etc. Use appropriate software efficiently and effectively to accomplish work within the department or program strand.
• Ability to work efficiently with attention to detail.
• Completes department specific projects and tasks as directed by supervisor.
• Completes data entry per specific job duties.
• Ability to work a flexible schedule and travel to and from school locations in the Douglas ESD service area.
• Other duties as assigned

QUALIFICATIONS

• MUST PROFICIENTLY READ, SPEAK, AND WRITE IN BOTH ENGLISH AND SPANISH.
• High School diploma or equivalent.
• Minimum of 2 years of experience in office work is preferred.