What are the responsibilities and job description for the Accounts Payable Specialist position at Douglas County School District?
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Job Posting Title
Accounts Payable Specialist
Job Description
Responsible for the accurate and timely processing of invoices and payment requests. Responsible for accurate verification of ACH information and maintaining bank fraud controls. Effectively converses with various levels of personnel while providing excellent customer service to all schools and departments. Serves as a liaison between Accounting, Strategic Sourcing and various departments to provide assistance with use of applications, reporting, troubleshooting and system testing. Analyzes situations to make appropriate decisions using critical thinking as well handles confidential banking information. .Demonstrates excellent attention to detail and accomplishes recurring tasks while quickly adapting to changes and juggling between processing, research, projects and other duties. Develops and promotes good community relations among various district and community clientele.
Equipment & Vehicles Used
General office equipment
Essential Environmental Demands
Mostly clean and comfortable
Essential Physical Requirements
Position Specific Information (if Applicable):
Research and resolve discrepancies in invoice payments and coding
Maintain respectful and productive working relationships within and across all workgroups, ensuring effective collaboration and cooperation
Perform and resolve ad hoc requests in accordance with board policy and procedures.
Perform necessary accruals, reconciliations and analysis
Prepare and track annual 1099 reporting with related information at calendar year-end.
Maintain internal controls related to expenditures in order to create complete and accurate records.
Work closely with other departments to complete month-end close
Assist in troubleshooting system-related issues and provide alternatives and solutions
Participate in system testing of Workday updates, procedures and functionality.
Manage and enter accurate and timely payments, on approved requests in accordance with Board policy and procedures and in accordance with District chart of accounts.
Critically think and analyze situations to make appropriate recommendations
Process expense and mileage reports from employees, identify discrepancies, and escalate issues in an appropriate manner
Deliver timely excellent customer service to all internal and external requests.
Perform other related duties as assigned or requested.
Certifications
Education:
High School or Equivalent (Required)
Skills
Computer and Word Processing, Demonstrated ability to work collaboratively with all stakeholders to support positive outcomes, General Office Equipment, Maintains a generally positive attitude., Observes all District policies and procedures., Some knowledge of Bookkeeping prefered, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions
Position Type
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
$20.35 USD Hourly
Maximum Hire Rate
$26.92 USD Hourly
Full Salary Range
$20.35 USD - $33.48 USD Hourly
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
July 15, 2026
REMINDER: Current DCSD employees must apply through their district log-on, this application is for external candidates only!
Job Posting Title
Accounts Payable Specialist
Job Description
Responsible for the accurate and timely processing of invoices and payment requests. Responsible for accurate verification of ACH information and maintaining bank fraud controls. Effectively converses with various levels of personnel while providing excellent customer service to all schools and departments. Serves as a liaison between Accounting, Strategic Sourcing and various departments to provide assistance with use of applications, reporting, troubleshooting and system testing. Analyzes situations to make appropriate decisions using critical thinking as well handles confidential banking information. .Demonstrates excellent attention to detail and accomplishes recurring tasks while quickly adapting to changes and juggling between processing, research, projects and other duties. Develops and promotes good community relations among various district and community clientele.
Equipment & Vehicles Used
General office equipment
Essential Environmental Demands
Mostly clean and comfortable
Essential Physical Requirements
- Frequent lifting five (5) to ten (10) pounds
- Constant sitting
- Frequent squatting, standing, stooping
- Occasional bending, reaching
Position Specific Information (if Applicable):
Research and resolve discrepancies in invoice payments and coding
Maintain respectful and productive working relationships within and across all workgroups, ensuring effective collaboration and cooperation
Perform and resolve ad hoc requests in accordance with board policy and procedures.
Perform necessary accruals, reconciliations and analysis
Prepare and track annual 1099 reporting with related information at calendar year-end.
Maintain internal controls related to expenditures in order to create complete and accurate records.
Work closely with other departments to complete month-end close
Assist in troubleshooting system-related issues and provide alternatives and solutions
Participate in system testing of Workday updates, procedures and functionality.
Manage and enter accurate and timely payments, on approved requests in accordance with Board policy and procedures and in accordance with District chart of accounts.
Critically think and analyze situations to make appropriate recommendations
Process expense and mileage reports from employees, identify discrepancies, and escalate issues in an appropriate manner
Deliver timely excellent customer service to all internal and external requests.
Perform other related duties as assigned or requested.
Certifications
Education:
High School or Equivalent (Required)
Skills
Computer and Word Processing, Demonstrated ability to work collaboratively with all stakeholders to support positive outcomes, General Office Equipment, Maintains a generally positive attitude., Observes all District policies and procedures., Some knowledge of Bookkeeping prefered, Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions
Position Type
Regular
Primary Location:
West Support Center
One Year Only (Yes Or No)
No
Scheduled Hours Per Week
40
Fte
1.00
Approx Scheduled Days Per Year
260 Work Days
- (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
$20.35 USD Hourly
Maximum Hire Rate
$26.92 USD Hourly
Full Salary Range
$20.35 USD - $33.48 USD Hourly
- All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
Time Off Plans
This position is eligible for paid vacation, sick and personal time.
This position will be open until filled, but will not be open past:
July 15, 2026
Salary : $20 - $33