What are the responsibilities and job description for the Deputy Auditor/Treasurer - Account Clerk position at Douglas County, MN?
Job Description
JOB TITLE: Deputy Auditor/Treasurer-Account Clerk
DEPARTMENT: Auditor/Treasurer; Generally, Monday through Friday, 8:00 a.m. -4:30 p.m.STATUS: 37.5 hours per week, Full Time; Non-Exempt
STARTING SALARY: The starting salary is $44,616. annually ($22.88/hr) based on the current pay grid.
**Receive anniversary step increases. In addition, receive annual cost-of-living adjustments (COLA).
**Mark your Calendars!
Tentative interviews are scheduled to be held for selected candidates on 11/14 (Friday), and 11/17 (Monday).
JOB OBJECTIVES:
A Deputy Auditor/Treasurer-Account Clerk provides quality service in assisting customers at the counter and on the phone and performs assigned duties related to property tax collection, accounts receivable processing, and the election and absentee voting process.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of those specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Duties may include the following:
- Answering phones while providing prompt, accurate, excellent customer service.
- Process accounts receivable, including property tax payments through the mail and in person.
- Performing data entry.
- Process taxpayer address changes.
- Process liquor, beer, auctioneers, and other licenses the office issues.
- Completing tasks associated with voter registration and absentee voting.
- Preparing, processing, and mailing absentee ballot applications and ballots.
- Assisting the public with in-house absentee voting and mail ballot process.
- Perform duties of the absentee ballot board as prescribed by Minnesota Election Laws.
- Proofreading various election-related documents for content and accuracy.
- Conducting business in accordance with the federal election guidelines, Minnesota Election Laws, and according to NVRA and HAVA procedures.
- Perform all other duties assigned, delegated, or required of the elections team, including those prescribed by law.
- Perform tasks in a timely manner to meet deadlines.
- Safeguarding sensitive documents and supplies.
- Comply with all rules and policies to maintain a safe work environment.
- Reliable, predictable attendance and punctuality.
- Other duties, as assigned or apparent.
Access to Not Public Data
In this job, you may come across private or confidential information about people we serve. This data is protected by law and should only be viewed or used when it’s truly needed for your work. You are expected to only look at private data when your job duties require it. Keep it secure and make sure others who don’t need to see it don’t have access, stop accessing the data once your task is done, and store or dispose of it properly, following the rules in Minnesota’s Data Practices Act (Chapter 13). If your job duties change and you need access to different private data, that access should also be limited to only what you need to do your job.
REQUIRED MINIMUM QUALIFICATIONS AT HIRE:
Education
High School Diploma or GED.
Experience
2-year Associate Degree in Accounting, Business Administration or a closely related field or the equivalent of at least 3 years, of full-time customer service experience with a priority of time, spent dealing with customers face-to-face including experience in a position that handled money and making change.
Licenses and Other Requirements:
Valid MN Driver's License.
- Ability to effectively communicate in English verbally and in writing.
- Ability to follow complex oral and written instructions.
- Ability to interact and provide high-level customer service.
- Ability to prioritize and manage multiple projects.
- Efficient in completing assignments.
- Strong problem-solving and scheduling skills.
- Ability to proofread documents and make independent corrections.
- Ability to perform in a professional manner under stress when confronted with tight deadlines.
- Dependability. Business acumen, ability to manage multiple tasks simultaneously, and excellent organization skills.
- Demonstrates a professional attitude and appearance.
- Adaptability and flexibility with regard to duties and assignments are required.
- Ability to work extended hours if needed.
- Accuracy and attention to detail are essential.
- Must possess highly developed software skills, internet skills, and proficiency in Microsoft Office applications including Excel, Word, and Outlook calendaring and applications.
- Must have internet skills.
- Ability to handle information with discretion and in a confidential manner.
- Ability to make important decisions in accordance with MN Statutes and apply those decisions as required by work situations.
- Ability to work independently as well as part of a team.
PREFERRED / DESIRABLE QUALIFICATIONS
Education
Please see the required minimum education qualifications.
Experience
Prior experience in a public contact or customer service environment is preferred.
PREFERRED / DESIRABLE KNOWLEDGE, SKILLS, ABILITIES, & QUALITIES:
Please see the required minimum knowledge, skills, abilities, and qualities at hire.
WORK ENVIRONMENT
Public building.
HOURS
Generally, Monday – Friday 8 am-4:30 p.m., but this could vary depending on the needs of the department. Candidate must be available the Friday, Saturday, and Monday prior to the state primary and general elections and on the day of the state primary and general elections. Election days may include working until midnight.
Physical Demands can involve, but are not limited to:
Amount Lifted:
Amount Lifted Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 31 lbs. to 40 lbs.: Not Present; Amount Lifted 41 to 50 lbs.: Not Present; Amount Lifted 51 to 60 lbs.: Not Present; Amount Lifted 61 to 70 lbs.: Not Present; Amount Lifted 71 to 80 lbs.: Not Present; Amount Lifted 81 to 90 lbs.: Not Present; Amount Lifted 91 to 100 lbs.: Not Present; Amount Lifted 101 lbs.: Not Present
Amount Pushed or Pulled:
Amount Pushed or Pulled Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.: Not Present; Amount Pushed or Pulled 41 to 50 lbs.: Not Present; Amount Pushed or Pulled 51 to 60 lbs.: Not Present; Amount Pushed or Pulled 61 to 70 lbs.: Not Present; Amount Pushed or Pulled 71 to 80 lbs.: Not Present; Amount Pushed or Pulled 81 to 90 lbs.: Not Present; Amount Pushed or Pulled 91 to 100 lbs.: Not Present; Amount Pushed or Pulled 101 lbs.: Not Present
Vision:
Near Vision: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Far Vision: Not Present; Depth: Not Present; Field of Vision: Not Present; Color: Not Present
Contact With Others:
Works Alone: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Works with Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Works around Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Customer/Public Contact : Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Clients with Behavior Challenges: Not Present; Talking: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Hearing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reading: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days
Basic Body Positions:
Sitting: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Standing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Walking/Moving About: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Climbing: Not Present; Balancing: Not Present; Crouching: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Kneeling: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Crawling: Not Present Handling: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Using Fingers: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reaching: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Feeling: Not Present; Driving: Not Present
Exposure To:
Mechanical Equipment: Not Present; Electrical Equipment: Not Present; Pressurized Equipment: Not Present; Burning Material/Equip: Not Present; Explosive : Not Present; Radiant Energy: Not Present; Moving Equipment: Not Present; Moving Equipment: Not Present; Heights: Not Present; Fumes/Odors: Not Present; Dirt/Dust: Not Present; Gases: Not Present
See also the Physical and Environmental Factors Form.
EXAMPLES OF EQUIPMENT USED
General office equipment, 10-key calculator, tax collection software on PC, voter registration software on PC, ballot tabulators, assistive voting devices, electronic poll book rosters
OTHER
All listed above are essential functions of the job.
Public building.
HOURS
Generally, Monday – Friday 8 am-4:30 p.m., but this could vary depending on the needs of the department. Candidate must be available the Friday, Saturday, and Monday prior to the state primary and general elections and on the day of the state primary and general elections. Election days may include working until midnight.
Physical Demands can involve, but are not limited to:
- Be able to stand for extended periods of time, bend, reach, stoop, crouch, twist, and kneel. Assignments may require the ability to push, pull, and load heavy election equipment.
Amount Lifted:
Amount Lifted Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Lifted 31 lbs. to 40 lbs.: Not Present; Amount Lifted 41 to 50 lbs.: Not Present; Amount Lifted 51 to 60 lbs.: Not Present; Amount Lifted 61 to 70 lbs.: Not Present; Amount Lifted 71 to 80 lbs.: Not Present; Amount Lifted 81 to 90 lbs.: Not Present; Amount Lifted 91 to 100 lbs.: Not Present; Amount Lifted 101 lbs.: Not Present
Amount Pushed or Pulled:
Amount Pushed or Pulled Up to 10 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 11 to 20 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 21 to 30 lbs.: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Amount Pushed or Pulled 31 to 40 lbs.: Not Present; Amount Pushed or Pulled 41 to 50 lbs.: Not Present; Amount Pushed or Pulled 51 to 60 lbs.: Not Present; Amount Pushed or Pulled 61 to 70 lbs.: Not Present; Amount Pushed or Pulled 71 to 80 lbs.: Not Present; Amount Pushed or Pulled 81 to 90 lbs.: Not Present; Amount Pushed or Pulled 91 to 100 lbs.: Not Present; Amount Pushed or Pulled 101 lbs.: Not Present
Vision:
Near Vision: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Far Vision: Not Present; Depth: Not Present; Field of Vision: Not Present; Color: Not Present
Contact With Others:
Works Alone: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Works with Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Works around Others: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Customer/Public Contact : Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Clients with Behavior Challenges: Not Present; Talking: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Hearing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reading: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days
Basic Body Positions:
Sitting: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Standing: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Walking/Moving About: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Climbing: Not Present; Balancing: Not Present; Crouching: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Kneeling: Rare: = Range: 5 min to 48 min or 2.6 to 26 days; Crawling: Not Present Handling: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Grasping: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Using Fingers: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Reaching: Frequent: = Range: 2 hrs., 40 min to 5 hrs., 17 min or 88 to 172 days; Feeling: Not Present; Driving: Not Present
Exposure To:
Mechanical Equipment: Not Present; Electrical Equipment: Not Present; Pressurized Equipment: Not Present; Burning Material/Equip: Not Present; Explosive : Not Present; Radiant Energy: Not Present; Moving Equipment: Not Present; Moving Equipment: Not Present; Heights: Not Present; Fumes/Odors: Not Present; Dirt/Dust: Not Present; Gases: Not Present
See also the Physical and Environmental Factors Form.
EXAMPLES OF EQUIPMENT USED
General office equipment, 10-key calculator, tax collection software on PC, voter registration software on PC, ballot tabulators, assistive voting devices, electronic poll book rosters
OTHER
All listed above are essential functions of the job.
Receive anniversary step increases for earning potential of $56,940. ($29.20hr). In addition, receive annual cost-of-living adjustments (COLA) per the current Collective Bargaining Agreement.
Benefits- We also offer no-cost/low-cost health insurance plan options. Douglas County contributes to a Health Savings Account and a (PERA) pension plan. Become vested in as little as 3 years of employment for lifetime benefits upon retirement! Douglas County is also a qualified Employer for the Public Sector Loan Forgiveness Program.
Life Insurance– as a County employee, you will be covered by $40,000 of life insurance at no expense. Supplemental coverage is available for you, your spouse, and your dependents.
The official holidays for this Douglas County postion are: *New Year’s Day *Martin Luther King Jr Day *Presidents’ Day *Memorial Day *Juneteenth *Fourth of July *Labor Day *Veterans’ Day *Thanksgiving Day *Day after Thanksgiving (in place of Columbus Day) Christmas Eve *Christmas Day *Personal Holiday.
Sick Leave/Earned Safe and Sick Time: An employee shall be credited with 1 day of sick leave for each month of service, accumulative to 90 days. The first 48 hours (or up to 80 hours if any eligible time was carried over) will be counted as ESST.
Vacations:Employees will accrue vacation according to the following schedule:
0 - 5 years - 10 working days.
6 -10 years - 15 working days.
11 - 15 years - 20 working days.
16 - 20 years - 25 working days.
Over 20 years - 30 working days.
Supervision Received: Supervised by County Auditor-Treasurer
Supervision Exercised: None
Labor Group: Non-Union
FLSA Status: Non-Exempt
Grade: 5; Step 1
EEO Job Category: Administrative Support Workers
Work Comp Code: 8810-MN
This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Revised: 2023; updated 10/2025.
Salary : $44,616