Administrative Assistant (Maintenance Division)

The Dougherty Jail Department is hiring for an Administrative Assistant. The purpose of this position is to provide administrative and complex clerical support to the assigned department. Responsibilities involves assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitors. This class works under general supervision, independently developing work methods and sequences. Maintenance Division: Employee in this position is responsible for, but not limited toData entry related to work orders, labor costs, rental costs, estimated repair times, etc. Data entry related to parts and facility assets (equipment, tools, furniture, fixtures, etc.). Handling all administrative functions related to the operational functions of the jail maintenance division. • Performs various customer service functions, answers the telephone, directs all incoming calls to the appropriate party promptly and efficiently, responds to inquiries from the public, County Officials, or other County departments. • Performs a variety of internet research functions and uses word processing, spreadsheets, and presentation software; produces documents and correspondence, which requires advanced word processing skills. • Prepares documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Research, compile, consolidate, and/or tabulate information; incorporate information into requested reports and other prepared materials; proofread for accuracy and completeness; and distribute upon approval. • Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Research information from databases and incorporate it into other assignments. • Prepares folders; maintains files of departmental correspondence, program records, legal documents, etc. Photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department files or records assigned. • Serves as liaison between department management and customers and section staff/employees; responds to questions regarding department activities and services; explains policies and procedures and operations; and follows up to obtain additional information. • Receives all incoming cash deposits and issues receipts to customers over the counter. Inputs daily cash receipts into the Finance system and verifies the accuracy of total daily cash and checks received, and secures funds in the safe. • Performs related work as assigned. • High School Diploma or GED equivalent. • One (1) year of specialized training or education in Business Administration, Public Administration, Information Technology or related field. • One (1) year of administrative experience; or any related equivalent combination of education, training and experience which demonstrates the knowledge, skill and ability to perform the duties of the position Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. • Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. • None Special Certifications And Licenses: • Must possess and maintain a valid state driver’s license with an acceptable driving history. PLEASE PROVIDE COPIES OF REQUIRED DOCUMENTS: HIGH SCHOOL DIPLOMA OR EQUIVALENT, DRIVER’S LICENSE, DEGREE(S) AND/OR CERTIFICATE(S). RESUMES ARE RECOMMENDED AS PART OF YOUR APPLICATION BUT WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. Americans With Disabilities Act Compliance: Dougherty County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Standard Clauses: May be required to work nights, weekends and holidays to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety Functions: It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Supplemental Information: Application Deadline: Beginning Wednesday, December 31. 2025 through Wednesday, January 14, 2026. SUCCESSFUL APPLICANTS FOR EMPLOYMENT MUST PASS A DRUG AND/OR ALCOHOL SCREENING AND PASS BACKGROUND INVESTIGATION. DOUGHERTY COUNTY HAS A NO SMOKING IN THE WORKPLACE POLICY IN COMPLIANCE WITH THE GEORGIA SMOKE FREE AIR ACT OF 2005. DOUGHERTY COUNTY PROVIDES REASONABLE ACCOMMODATIONS IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. E Q U A L O P P O R T U N I T Y E M P L O Y E R Don’t forget to “Like” us on Facebook @ Dougherty County Commission Human Resources

Salary : $30,705