What are the responsibilities and job description for the Albany Middle School Records Clerk position at Dougherty County School System?
Position Type
Secretarial/Clerical/Secretary
Date Posted
11/14/2025
Location
Albany Middle School
Additional Information: Show/Hide
POSITION ANNOUNCEMENT
November 14, 2025
POSITION: Albany Middle Records Clerk
LOCATION: Albany Middle School
Job Summary
The Dougherty County School System is seeking a Records Clerk to manage and maintain student records and documentation for Albany Middle School. This role involves organizing, updating, and ensuring the accuracy of student files, enrollment forms, and confidential information. The clerk will assist teachers and administrators in accessing necessary records, coordinate with families to gather required documentation, and comply with state and federal regulations regarding student information. The Records Clerk plays a vital role in supporting the overall administration and contributing to a positive educational environment.
Minimum Qualifications
Public Interaction
SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide
APPLICATION DEADLINE: Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by November 21, 2025.
INTERESTED APPLICANTS SHOULD APPLY ONLINE.
THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.
The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.
Dougherty County School System uses Frontline Education to manage employment applications online.
About Us
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.
Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.
Important Note
This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.
Secretarial/Clerical/Secretary
Date Posted
11/14/2025
Location
Albany Middle School
Additional Information: Show/Hide
POSITION ANNOUNCEMENT
November 14, 2025
POSITION: Albany Middle Records Clerk
LOCATION: Albany Middle School
Job Summary
The Dougherty County School System is seeking a Records Clerk to manage and maintain student records and documentation for Albany Middle School. This role involves organizing, updating, and ensuring the accuracy of student files, enrollment forms, and confidential information. The clerk will assist teachers and administrators in accessing necessary records, coordinate with families to gather required documentation, and comply with state and federal regulations regarding student information. The Records Clerk plays a vital role in supporting the overall administration and contributing to a positive educational environment.
Minimum Qualifications
- Diploma in Business Office Technology or equivalent;
- Three years of clerical experience in a school office or related setting;
- Experience working with sensitive information regarding students;
- Experience in Microsoft and Google Suites applications;
- Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.
- Excellent communication and organizational skills;
- Ability to collect, sort, prepare and scan documents, and label them for easy identification;
- Monitor records for discrepancies or errors, ensuring data accuracy and compliance with organizational standards;
- Ability to ensure that all records are properly updated and maintained in an accurate and confidential manner.
Public Interaction
- Greets and interacts professionally with students, staff, parents, and community members using tact, discretion, and sound judgment;
- Provides courteous and effective customer service while maintaining confidentiality.
- Provides comprehensive secretarial and clerical support to building administrators and the school office;
- Assists with general office operations to ensure a smooth and organized workflow.
- Answers and routes telephone calls, takes accurate messages, and ensures timely and appropriate responses;
- Maintains clear and professional communication with school and district staff.
- Enrolls and withdraws students, creates cumulative folders, and requests or transfers academic records in accordance with district and state guidelines;
- Maintains student discipline records and processes grade reports for the entire school;
- Ensures student data is accurate, complete, and compliant with district retention policies.
- Accurately inputs and updates student information in the Student Information System (SIS);
- Supports master scheduling by entering and maintaining student schedules, course requests, and teacher assignments;
- Reviews data for accuracy, identifies errors, and assists in resolving data discrepancies that affect state reporting and FTE funding;
- Supports the coding and verification of student data for FTE, attendance, discipline, and other state or federal reports.
- Assists with monitoring daily attendance and preparing attendance reports;
- Generates and distributes attendance letters to families in accordance with district procedures;
- Provides attendance data for school attendance teams and collaborates with staff to improve student attendance outcomes.
- Assists teachers and staff with generating class lists, grade verification reports, and related data needs;
- Supports office operations by performing clerical and data-related tasks as assigned;
- Maintains confidentiality of all student and personnel information.
- Performs other duties as assigned by the supervisor to support the efficient operation of the school.
- Ability to sit, stand, walk, and drive for extended periods;
- Must be able to lift and carry materials such as student files or portable equipment (up to 25 pounds);
- Ability to move around school building and administrative office;
- Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide
APPLICATION DEADLINE: Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials by November 21, 2025.
INTERESTED APPLICANTS SHOULD APPLY ONLINE.
THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY.
The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.
Dougherty County School System uses Frontline Education to manage employment applications online.
About Us
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.
Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.
Important Note
This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.