Payroll Accounting Assistant

Payroll & Accounting Assistant $30.00 hourly.

The Payroll & Accounting Assistant supports the hotel’s accounting and human resources functions by accurately processing payroll, assisting with employee benefits administration, handling routine accounting duties, and providing support related to union matters. This role requires strong attention to detail, confidentiality, and the ability to work collaboratively with management, employees, and external partners.

Essential Duties and Responsibilities

Payroll & HR Support

• Process complete weekly payroll, ensuring accuracy, timeliness, and compliance with company policies and labor regulations
• Maintain and manage employee benefit time balances (vacation, sick, personal, etc.)
• Assist with light HR responsibilities, including employee questions and documentation support
• Coordinate and organize monthly employee birthday celebrations
• Assist employees and management with union-related questions and issues, escalating as appropriate
• Support onboarding and employee record maintenance as needed

Accounting Duties

• Process and manage chargebacks on a weekly basis
• Reconcile Travel Agent (TA) commission invoices weekly
• Handle daily collections in the absence of the primary accounting associate
• Prepare and issue Accounts Receivable (AR) invoices daily
• Respond to customer and guest accounting inquiries via phone and email
• Prepare payroll journal entries weekly

Reconciliations & Benefits Accounting

• Assist with union benefits reconciliation (monthly)
• Training is ongoing; employee has completed the past four months with supervision and will continue training until able to perform independently
• Assist with health benefit invoice reconciliation once per month
• Additional training to be provided by management

Qualifications & Skills

• Prior experience in payroll and/or accounting preferred
• Hotel or hospitality accounting experience strongly preferred
• Knowledge of union environments a plus
• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism and discretion
• Proficiency in Microsoft Excel and accounting/payroll systems
• Strong communication and customer service skills
• Ability to prioritize tasks in a fast-paced environment

Physical & Work Requirements

• Primarily office-based position
• Ability to sit for extended periods and work on a computer
• Occasional overtime may be required during payroll or month-end processing