Executive Assistant

Position Overview

The Executive Assistant is a highly trusted, organized and proactive individual supporting the CEO and Chief Marketing Officer of DoubleLine while also performing a wide range of administrative duties for the Investor Services team.

Job Functions

• Provide high-level administrative support to the CEO, Chief Marketing Officer (CMO), and Investor Services team, maintaining strict confidentiality and professionalism.
• Proactively manage complex executive calendars, including scheduling meetings, conference calls, media engagements, and coordinating travel logistics.
• Serve as liaison for media and speaking engagements, ensuring timely follow-up on outstanding requests for the CEO.
• Plan and coordinate firm-wide events—including retreats, holiday parties, and ad hoc gatherings—by managing logistics, venues, contracts, and presenting options to the CMO.
• Collaborate with IT, Communications, and vendors to ensure AV setup, promotional materials, shipping, and on-site execution.
• Attend weekly planning sessions with the CMO to align on scheduling, events, conferences, and outstanding priorities.
• Coordinate and arrange catering for internal and external meetings, ensuring seamless execution of hospitality needs.
• Organize and facilitate Marketing Sub-Advisory Committee meetings, including scheduling, presentation collection, and logistical support.
• Prepare and submit accurate and timely expense reports for the CEO, CMO, and Investor Services team.
• Support the GRM Executive Assistant in executing high-impact client events and conferences which may include travel and on-location hosting. Responsibilities include, but are not limited to, maintaining the conference tracker, managing shipments, and collaborating with Communications and Facilities teams to ensure seamless execution.

Qualifications

• Bachelor’s degree preferred.
• Minimum 5 years of Executive Assistant experience, ideally within the finance or investment industry.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Exceptional attention to detail with a commitment to accuracy and timeliness.
• Professional demeanor with a collaborative mindset and strong interpersonal skills.
• Self-starter with the ability to work independently and manage multiple priorities effectively.

Base Salary Range

The estimated base salary range for this position is $90,000 – $110,000. In addition to base salary, this position is eligible for an annual discretionary bonus, plus a comprehensive benefits package.

Salary : $90,000 - $110,000