What are the responsibilities and job description for the Executive Assistant position at dormakaba Americas?
Position Overview
dormakaba is seeking an Executive Assistant based in Indianapolis, IN. The Executive Assistant is responsible for supporting our senior commercial leaders — enabling them to focus on customers, growth, and their teams by reducing the complexity behind them. You will own the operating cadence of the commercial business, plan and run customer events that reflect the dormakaba standard, and will keep the leadership team a step ahead by reading around corners.
HIRING SALARY RANGE: Base Salary $70,000 - $95,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Please visit our career site for more information on benefits.
What You Will Do
We are at the heart of every place that matters. From automatic doors to cloud-based access management – as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.
Work in a place where you matter – apply now!
dormakaba is seeking an Executive Assistant based in Indianapolis, IN. The Executive Assistant is responsible for supporting our senior commercial leaders — enabling them to focus on customers, growth, and their teams by reducing the complexity behind them. You will own the operating cadence of the commercial business, plan and run customer events that reflect the dormakaba standard, and will keep the leadership team a step ahead by reading around corners.
HIRING SALARY RANGE: Base Salary $70,000 - $95,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Please visit our career site for more information on benefits.
What You Will Do
- Plan & Host: customer events, customer visits, leadership offsites, sales kickoffs, trade shows, and recognition events from end-to-end — agenda, venue, hospitality, and the details that shape the customer's impression of dormakaba
- Coordinate: roundtables, town halls, and all-hands meetings for the commercial organization — logistics, content flow, and follow-through — so leaders connect with their teams clearly and consistently
- Manage: complex domestic and international travel across multiple time zones; resolve disruptions in real time so leaders stay productive on the road
- Prepare: correspondence, briefings, and presentations for executive committee, leadership team meetings, and key customer engagements — at the standard of polish those audiences expect
- Cover: the team — partner closely with the second Executive Assistant and the Corporate Services Manager, including backup Concur administration, so the team always operates with full bench strength
- Bachelor's degree or equivalent practical experience supporting senior leaders
- 3 years of progressive Executive Assistant experience supporting Vice President through Executive Vice President-level leaders, ideally within a multinational, commercial, or revenue-focused environment
- Experience planning and hosting customer events, leadership offsites, town halls, all-hands meetings, and recognition events end-to-end
- Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- An approachable presence with a proactive, service ‑ driven commitment to exceeding customer expectations
- Experience in a multinational or matrixed organization
- Experience managing company expenses via Concur and Truist (this role serves as backup administrator)
- Familiarity with Customer Relationship Management platforms such as Salesforce and the cadences of a commercial business
- Experience supporting customer-facing leaders during sales cycles, key account meetings, and trade shows
- Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
- Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
- Vacation and Personal Time Off
- We support your growing family; we provide Parental Leave for Moms and Dads!
- Wisely plan for your future with our 401k Matching plan beginning on Day One
- Supporting your career development with our Tuition Reimbursement Program
- Robust culture supporting internal advancement with our Learn and Grow Program
- 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
- Employee Assistance Programs
- Voluntary Legal Insurance
- Unlimited Referral Reward Bonuses
- Corporate Discounts for shopping, travel and more!
We are at the heart of every place that matters. From automatic doors to cloud-based access management – as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.
Work in a place where you matter – apply now!
Salary : $70,000 - $95,000