ADMINISTRATIVE SUPPORT SPECIALIST III (P/T) SUMMERVILLE

Description

The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical tasks as assigned, and to provide professional and courteous customer service always. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

Duties

• Prepares, processes, copies, indexes, files, transmits and/or maintains various Departmental documents.
• Provides customer service such as answering phones, email and in-person inquiries; directs visitors to appropriate location.
• Creates monthly dealer add abatement reports for military and duplicates.
• Prepares and mails homestead letters, refunds and dealer add letters.
• Searches titles in other states for vehicles abandoned in County.
• Opens and distributes mail; acts as courier among offices.
• Audits and ensures the security and confidentiality of files as appropriate.
• Maintains records, prepare forms, verifies information and resolves moderately complex problems.
• Prepares correspondence, memoranda, reports, etc.
• Types letters, memos, and other correspondence for the appropriate office or department.
• Collects fines, fees and payments, and issues receipts.
• Purchases and maintains office inventory levels such as paper, pens, toner, etc.
• Schedules and maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
• Resolves moderately complex issues regarding departmental operations.
• May prepare and distribute minutes of meetings.
• May tabulate, post and verify information as requested.
• May assist in departmental budgeting.
• Assists co-workers with clerical duties as necessary.
• Operates a personal computer and appropriate software packages or its equivalent.
• Performs other related job duties as assigned.

Qualifications

Education and Experience:
High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science or a closely related field.

Requires at least three (3) years of related work experience.

Additional Requirements

Special Qualifications:
None.

WORK ENVIRONMENT
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities and needs.

Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

Position Type and Expected Hours of Work
This is a part-time position; typically works 20 but no more than 30 hours per week between 7:00 a.m. to 5:00 p.m. Monday through Friday. Employees must be available to work evenings, weekends and holidays during emergencies or as requested.

E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.