What are the responsibilities and job description for the ADMINISTRATIVE SUPPORT SPECIALIST II position at Dorchester County, SC?
Description
The purpose of the class is to perform a variety of routine-to-moderately complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical task as assigned, and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.
Duties
ESSENTIAL JOB FUNCTIONS
Applies knowledge of specific department policies and procedures and utilizes a thorough understanding of the functions performed by other departments to perform the following duties.
Prepares, processes, copies, indexes, files, transmits and/or maintains various Departmental documents. Ensures the security and confidentiality of files as appropriate.
Maintains records, prepare forms, verify information and resolve moderately complex problems.
Types letters, memos, and other correspondence for the appropriate office or department.
Responsible for the hard copy or electronic filing system within the office in terms of categorizing, classifying and organizing information and data.
May examine documents of newly hired Admin Staff or documents submitted by citizens.
May collect fines, fees, and payments and issues receipts.
May tabulate, post, and verify information as requested
Create Legal Residence Approval, Denial, and Mortgage Letters. Processes Legal Residence Applications for Real Estate and Mobile Homes for walk in customers, online applications and applications submitted by mail.
Researches information and documents provided by citizen and verify validly and accuracy.
Processes Tax Roll Corrections for Real Estate and Mobile Home Parcels Issues and Processes Mobile Home Permits Communicates with other departments to complete duties.
Adjusts Ratio Codes in taxing system to ensure correct assessments are given.
Activates and Deactivates Real Estate and Mobile Home Accounts in departmental system.
Issues Mobile Home Decal Registrations Distributes Mobile Home Permits to various departments as well as other counties as required.
Calculating Deposits Fees collected and forward County Treasurer.
Maintains Daily spreadsheets and Departmental Logs.
Assists customers and citizens with Department Web Page and Online Forms.
Makes changes in tax system daily.
Generates new Mobile Home Property Cards for departmental use.
Other duties as assigned
All County employees are considered public servants for the citizens of Dorchester County. When requested before, during, or after an emergency event, County employees are expected to work and serve the public in coping with the emergency.
Qualifications
Education and Experience:
High school diploma or GED
Requires at least two (2) years of related work experience.
Special Qualifications:
None.