Billing Assistant

Supports the construction department in the area of contract management, purchase orders, auding of general contractor payment requests, verification of invoice payments to contractors and construction vendors. Assists with documents for construction allowance requirements, Period close reporting, store construction cost, file scanning, creation of needed reports and miscellaneous department assignments. Functions as direct contact for the accounts payable department, project managers, directors, vendors or contractors in regard to, invoice issues and billing questions.

Principal Duties and Responsibilities -

• Processes general contractor contracts verifying insurance requirements and pricing
• Purchase order creation from contracts and quotes
• Purchase order changes to reflect approved project change orders
• Audits project payments and contractor final billing packages. Follow up and resolves issues with payment requests directly from the general contractor and needed parties
• Obtain payment approvals from project managers and directors, log payment in Accruent
• Training with general contractor on billing procedures and requirements to insure proper submittals
• Researches and resolves issues with vendor invoices and miscellaneous invoices that are received
• Submit construction uploads for freight of customer owned inventory
• Maintain invoices submitted in Ariba including routing to different departments and manual receiving invoices in the Ariba system
• Closes out purchase orders once invoice is received in full
• Research all open aging purchase orders
• Assist in periodic and quarterly reporting
• Departmental scanning and indexing of Project closeout files
• Research AP, GL transactions as needed for internal or general contractor or vendor payment inquires
• Completes miscellaneous department assigned tasks
  
  
  

Full time

500 Volvo Parkway,Chesapeake,Virginia 23320

AP/AR

Dollar Tree