On-site Specialist

Position Announcement

Position: On-site Specialist
Department: Facilities Management
Reports To: Site Manager
Salary grade: DOE
FLSA Status: Full Time / Non-Exempt / Hourly
Location: VIA Metro

Description

DOCUmation is a managed service provider (MSP) that offers technology solutions to businesses across Texas; these services include, but are not limited to, managed print, managed IT, and facilities management (FM).

The Onsite Specialist is responsible for delivering comprehensive onsite services at a customer location. This role supports daily operations across print production, mailroom and scan center services, courier operations, meeting room furniture configuration, and copier/ printer fleet management.

The ideal candidate demonstrates strong customer skills, clear communication, and a solid understanding of print shop and mailroom workflows.

Responsibilities

• Manage daily mailroom operations, including sorting, distributing, packaging, and delivering mail and parcels.

• Ensure all incoming and outgoing mail is processed accurately and within established service timelines.

• Operate production copying and printing equipment, including finishing devices such as cutters, folders, and binding equipment.

• Support scan center operations by preparing documents, performing scanning tasks, and conducting quality control checks.

• Troubleshoot and resolve equipment or workflow issues related to printers, scanners, and production devices.

• Perform courier services using a company-provided vehicle.

• Carry out additional duties as assigned to support operational needs.

Experience & Required Skills

• Working knowledge of Microsoft Office or similar office productivity applications.

• Strong attention to detail with the ability to multi-task in a fast-paced environment.

• Excellent customer service and communication skills.

• Clean driving record.

Education & Certification

• Minimum: High School Diploma or GED.

Physical Requirements

• Ability to lift up to 50 pounds.
• Ability to sit for extended periods of time.
• Ability to stand, stoop, bend, and kneel.
• Visual acuity to read printed and electronic documents.
• Ability to regularly speak clearly so listeners may understand.
• Ability to understand the speech of others.

Special Requirements

• None.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice to meet the needs of the organization.