What are the responsibilities and job description for the Marketing Assistant position at DOCUmation?
Position: Marketing Assistant
Department: Marketing
Reports To: Senior Director of Marketing
Salary grade: DOE
Location: San Antonio, TX
Description
The Marketing Assistant provides administrative and operational support for the marketing department by organizing materials, supporting campaign execution, processing requests, and maintaining marketing records, calendars, and assets.
Responsibilities
- Track marketing order requests and fulfillment for offices statewide
- Monitor inventory levels and place reorders as needed
- Coordinate with the onsite print shop on production, timelines, and quality
- Support marketing team scheduling and calendar coordination
- Update and maintain website content to keep messaging current and accurate
- Maintain ratings and reviews platforms and online business profiles to support online reputation, consistency, and visibility
- Support corporate sponsorships and field initiatives, including asset coordination, event logistics, deadlines, and partner deliverables
- Assist with social media posting, scheduling, and basic content creation
- Create basic graphics using provided templates and brand guidelines
- Maintain and audit shared marketing files, templates, and materials to ensure all assets remain current, accurate, and consistent across the organization
- Help keep marketing projects on schedule by communicating updates and tracking required approvals
Experience & Required Skills
- Highly organized with strong attention to detail and the ability to manage multiple priorities at once
- Able to take ownership of assigned projects and work independently while staying aligned with team goals
- Strong written and verbal communication skills
- Proficient with Canva for creating and editing marketing materials
- Working knowledge of Microsoft platforms including Outlook, Teams, OneDrive, and SharePoint
- Experience using Adobe Acrobat for editing, formatting, and managing documents
- Comfortable learning new tools, systems, and workflows as the department evolves
Education & Certification
- Associates degree or relevant experience in a support or administrative role
- Certifications, or demonstrated skills in entry-level marketing concepts
Physical Requirements
- Ability to sit for extended periods of time
- Ability to occasionally stand, stoop, bend, and kneel
- Manual dexterity to use hands and fingers to handle, control computer and telephone keyboard
- Visual acuity to read printed and electronic documents
- Ability to regularly speak clearly so listeners can understand
- Ability to understand the speech of others
- Occasionally lift 10-30 pounds
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice to meet the needs of the organization.