Office Assistant

Company Overview

DK Condominium Management LLC is a local property management company based in Winthrop, Massachusetts, which specializes and concentrates solely on HOA / Condominium management. The LLC’s management concept is founded on professionalism, integrity, accountability, and quality service. We are dedicated to exceptional performance in all areas of management, to continually expanding and improving the variety of services available to its customers, and to achieving the goals and objectives of its clients. The LLC’s portfolio includes several condominiums. We are currently seeking a dedicated and organized PT entry-level or experienced administrative assistant to join our team at one or two on-site office locations in Winthrop and Revere.

Responsibilities

This position requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Office assistant interacts with the management and property maintenance teams and communicates with the condominium unit owners and residents. This job offers exposure to all aspects of the property management operations and can be great learning experience. This is a great opportunity for an experienced candidate with proven skills and a strong performance record as well for an entry-level candidate, and with potential to grow with the company.

Position is part time, with 3 to 4 days required in the office, but terms may be negotiable. Hourly wage is based on experience and other factors.

Job Duties:

General Office Administrative Tasks (handle all incoming phone calls, respond to general emails and welcome office visitors, open and sort mail, answer owner or resident inquiries, address concerns, coordinate staff, board and / or unit owner meetings, arrange pest control visits and repairs, communicate with vendors, contractors, and service providers to schedule services etc.)

Maintenance Task Coordination (track and log maintenance requests; communicate with unit owners, vendors and maintenance staff to ensure timely resolution of issues)

Invoices / Fee Collection (review, process, and track invoices for property-related services, assist with processing owner payments, deposit checks and post to corresponding accounts, make data entries in the management portal or charts and maintain accurate financial records related to fees)

General Data Entry & Record Keeping:

• Input and maintain accurate homeowner, property, and financial data using property management software (YARDI BREEZE).
• Regularly update and manage homeowner accounts.
• Track and record maintenance requests.
• Perform clerical duties such as filing, data entry, etc.

Qualifications

• Previous experience as an office assistant, clerk, or in a similar administrative role is helpful but not required
• Strong customer service skills with the ability to communicate effectively both verbally and in writing.
• Proficiency in typing and familiarity with office software applications (e.g., Microsoft Office Suite).
• Attention to detail and strong organizational skills are essential for maintaining accurate records.
• Ability to handle sensitive information with confidentiality and professionalism.
• Prior experience with Yardi Breeze property management portal is desirable but not mandatory.

Join our team as an Office Assistant to help us strive as a company and contribute to creating an efficient and welcoming environment for the communities we serve!

Pay: $22.00 - $30.00 per hour

Work Location: In person

Salary : $22 - $30