Executive Admin Assistant

Executive Admin Assistant

The purpose of the Administrative Assistant is to support the President, VP of Business Operations, Head of School, and Head of ECE in their roles to better serve our ministry across all campuses.

Values

The core values of Divine Savior Academy are the following:

• Walk with God: I follow Jesus in all areas of my life and am active in a Christian community.

• Lead with a servant's heart: I find ways to positively influence and help those around me. 

• Thrive through cooperation: I choose to work with others towards a common goal, so we can go further together.

• Practice a growth mindset: I see my challenges as opportunities to learn and believe I can improve over time.

• Live boldly and confidently: I trust God has a good plan for me, so I take big chances and try new things.

Duties

This list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position. As a practical definition, the Executive Administrative Assistant:

• Supports leadership team (President, VP of Business Operations, Head of School, Head of ECE, and Campus Administrators).

• Maintains confidentiality of all leadership team discussions and sensitive information.

• Creates and maintains filing system(s).

• Completes data entry and data reconciliation for various programs.

• Composes emails and documents on behalf of the leadership team as assigned.

• Supports leadership team with phone calls, travel arrangements, etc.

• Coordinates arrangements for conferences and other events ( i.e., registration, travel, hotel, logistics, etc.).

• Reviews calendars regularly to help predict needs of the leadership team in coming weeks.

• Conducts research for the leadership team as requested.

• Composes a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data. 

Requirements 

• Bachelor's Degree or at least 2 years of work experience in an administrative support role, preferably at the executive level

• Fluent in the use of MS Office applications

• Excellent proofreading and writing skills

• Strong organizational skills and the ability to juggle multiple projects simultaneously

Qualifications 

• Ability to prioritize well and to work efficiently under pressure

• Ability to work independently and follow through on assignments with minimal direction

• Ability to handle confidential matters with discretion

• Skill in managing a complex calendar

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee must be able to:

• Withstand extended periods of standing, walking, reaching, crouching, stooping, sitting, and working on a computer..

• Use hands to finger, handle, or feel; reach with hands and arms.

• Speak and hear.

• Demonstrate close and distant vision, color vision, peripheral vision, and depth perception along with the ability to focus and/or adjust focus.

• Frequently lift and/or move up to 25 pounds.

• Focus on and manage multiple detailed tasks at once with frequent interruptions.

• Communicate effectively using proper grammar and vocabulary with heavy emphasis on verbal, written, and visual communication.

Workplace Expectations

• Work effectively with and respond to diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior and speech.
• Dress in a neat, clean, and professional manner for the assignment and work setting.  
• Have regular and punctual attendance.
• Follow all DSM policies, work procedures, and reasonable requests by the proper authorities.

Reports to:

• Head of Schools