What are the responsibilities and job description for the Junior Accountant - Student Accounts Administrator position at Divine Mercy University?
Description
Divine Mercy University is seeking an energetic Junior Accountant and Student Accounts Administrator to join our team at our Sterling, VA campus. This position will handle a variety of accounting, student accounts, and financial reporting tasks. Responsibilities include maintaining accurate financial records, preparing reports, and managing the Student Accounts office. Strong customer-service skills are essential for working effectively with both internal and external stakeholders. Experience with QuickBooks or similar accounting software is required, particularly for processing transactions such as accounts payable and receivable, disbursements, and receipts.
REPORTS TO: Accounting Manager
Requirements
(A) Student Accounts Management:
- Tuition Receivable and Collections: Troubleshoot outstanding student balances to ensure visibility of student open balances. Assists with preparing weekly reports of student balances.
- Handles telephone and e-mail correspondence from students in a timely manner.
- Address student queries related to student accounts (invoicing, student refunds, loan refunds), or redirecting to the appropriate department.
- Have a complete understanding of our student account policies.
(B) Accounting:
- Accounts receivable processing, including the deposit of out of pocket payments made by check, preparing AR reports.
- Post and deposit donations received by check.
- Accounts Payable recording and posting– for both vendors and contractors. Collection of W9 forms and process payment requests from staff-faculty.
- Prepare bi-weekly payments in coordination with the accounting manager. (ACH, printing checks, wire transfers and other payments).
- Reconciliation of certain Bank accounts .
- Prepare student loan refunds (ACH), including the collection of the student’s bank account information.
- Supporting the corporate accountant with accounting-related functions as needed.
- Collect, review, and organize monthly corporate credit card receipts and allocation sheets from all cardholders. Escalate late submissions to the Manager of accounting.
- Prepare and file 1099 batches using Zenwork TAX1099, ensuring compliance with IRS Form A, B, and C filing deadlines and procedures. Serve as the primary point of contact for all vendors processed through QuickBooks.
- Coordinate a monthly meeting with the Advancement representative to review and reconcile all gifts/pledges recorded for the month, resolving discrepancies and updating the general ledger.
- Enter the Biweekly & Semi monthly payroll general entries as approved by the Student accounts Administrator.
About the Employer
A rapidly expanding academic institution on the cutting edge of online educational delivery, Divine Mercy University (DMU) is a Catholic graduate school of psychology and counseling, founded in 1999 as the Institute for the Psychological Sciences. The University is dedicated to the scientific study of psychology and related fields with a Catholic understanding of the person, marriage, and the family. Over the years DMU has become a leader in preparing Catholic and Christian mental health professionals. The University offers a Doctoral (Psy.D.) degree in Clinical Psychology, an online Master of Science (M.S.) degree in Psychology, and an online Master of Science (M.S.) in Counseling. Additionally, it offers online certificate programs, including a Spiritual Director’s Certificate.
NONDISCRIMINATION STATEMENT: Committed to the teaching of Vatican Council II that every type of discrimination, whether social or cultural, whether based on sex, race, color, social condition, language or religion, is to be overcome and eradicated as contrary to God's intent (Gaudium et Spes, 29), DMU encourages applications from people of all ages, races, ethnicities, nationalities, women, men, veterans and those with disabilities.