What are the responsibilities and job description for the Payroll Specialist position at DivIHN Integration Inc?
Title: Payroll Specialist
Location: Baltimore, MD
Duration: 6 Months
Hours: 4 days Onsite- Monday-Thursday
Preferred Time Zone: EST
Essential Duties and Responsibilities:
• Reconcile invoice exceptions, PO or Contract related activities according to exception handling guidelines via Ariba queues
• Monitor invoice submission compliance for Ariba network and non-network vendors; provide guidance on correct invoice submission method where applicable
• Responsible for exception handling and KPI reporting within DataServ portal
• Analyze system errors related to invoice failures for appropriate action
• Performs regular review of vendor accounts through accounts payable aging, identifying and analyzing detailed invoice postings for appropriate action
• Researches, performs root cause analysis and resolves a high volume of inquiries via email concerning account status, including communicating the resolution of discrepancies to the appropriate individuals
• Manages incoming mail on behalf of Vendor Financial Services
• Support Purchase to Pay process, policies and procedures in collaboration with key stakeholders
• Maintain updates as requested on the Vendor Financial Services sharepoint site
• Action inquiries or tasks related to 3rd party services upon request
• Provide internal/external audit with requested documents or files
• Performs other duties as required to support Vendor Financial Services
Qualification:
• Excellent written and verbal communication skills
• Proven experience within a Purchase to Pay role
• Strong organizational skills, must be detail oriented
• Ability to follow up timely on pending issues and meet deadlines
• Demonstrated ability to identify needs/issues, probe for root causes, and evaluate alternative business solutions and approaches
Education And/Or Experience:
• Candidate must have 4-5 years purchasing / accounts payable experience.
Computer Skills: Outlook/Microsoft Office experience required. Proficient in Excel.
Core Experience
- 4–5 years of experience in:
- Accounts Payable (AP) – invoice processing, reconciliations, vendor payments, etc. OR
- Purchasing/Procurement support – handling POs, vendor invoicing, and expense management.
Tools & Systems:
- SAP or Ariba – must have hands-on experience with either system.
- CRM Tools – candidates with strong CRM tool experience (if not SAP/Ariba) will also be considered.
Soft Skills:
- Strong attention to detail and accuracy.
- Ability to work independently within a structured workflow.
- Good communication skills for cross-team collaboration
Team Size: 9
Minimum Years of Experience Required: 3-5 years
Training Duration: 2-3 weeks
Interview Process: Hiring manager and one additional team member – 1 round
Salary : $20 - $25
