Project Coordinator I

PROJECT COORDINATOR

Department: Project Management Team
FLAS STATUS: Non-Exempt
REPORTS TO: Project Manager/Operations

Location: Reports to Wildomar Office

Who Are We:

Diversified Landscape Co. has shifted into a more challenging niche the Public Sector Construction. It has proven profitable and has become the prime focus of the company. While operating in a market sector that allows for expansion and growth. It has steadily developed a relationship with many of the local municipalities as well as some of the largest general contractors in the nation.

Diversified Landscape Co. has established a reputation within the marketplace which has fostered unlimited growth possibilities. Over the past three decades Diversified Landscape Co. has made a positive impact on the landscape industry and will continue to do so, always striving for excellence.

Diversified Landscape Co. has worked as a prime and subcontractor on many projects but has an emphasis on Caltrans projects. Through teamwork, Diversified Landscape Co. has established a reputation unmatched by most of its competitors. Currently employing over a hundred full-time employees and maintaining an expansive heavy equipment fleet ranging from hydro-seeder rigs to mulch blowing trucks.

Summary: In coordination with Project Managers, the Project Coordinators overall responsibility is working directly with tasks relating to specific construction projects. Must maintain accurate projects records and act as an intermediary between landscape field operations, company management, contractors, and owners.

Essential Duties and Responsibilities include the following:

• Review & evaluate field time sheets versus field logs.
• Track & evaluate project quantities with the Project Manager.
• Ensure that job information and daily work reports are properly prepared and submitted in the appropriate job folder.
• Review classification ratios before submission to the payroll department.
• Prepare submittal packages and prepare RFIs for submission to Owner or General Contractor
  • Prepare and track in construction management program (Computer Ease)
• Review and prepare material orders with the Purchasing Department and assist in the tracking process.
• Prepare change orders budgets with the estimating department.
• Prepare job books.
• Read and interpret plans, material list and specifications as they pertain to building projects.
• Manage multiple projects from the pre-build, build, and post build phases.
• Manage and track company resources from equipment, material, and labor on projects.
• Prepare and submit as-built plans that are complete and accurate.
• Assist in the preparation of subcontractors schedule and pay estimates with oversight of the Project Manager.
• Attend pre-construction meetings with agencies, property owner, Field Superintendent, Inspectors, and sub & prime contractors, as required.
  

Miscellaneous:

• Demonstrate proficiency and/or willingness to learn job skills listed above.
• Establish effective communications with Project Estimator, Superintendent, Contract Administrator, Field Foreman, customers & subcontractors
• Comply with all company policies, procedures, safety requirements
• Must be self-motivated with strong organizational skills
  
  

Qualifications/Requirements:

• 1-2 years Landscape Construction Experience
• Microsoft Office-Word, Excel and Outlook
• Refined communications skills, both oral and written
• Bachelors degree preferred
  
• Desired: Bilingual (English/Spanish)

Full-time Benefits:

• Health, Dental, Life, Personal Time Off, Holiday, 401K
• 90-Day Probation Period & qualification periods for benefits are activated