What are the responsibilities and job description for the Senior Payroll Specialist position at divcon?
About Us
Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.
About The Role
The Senior Payroll Specialist is responsible for the end-to-end execution of payroll operations, ensuring accurate, timely, and compliant payroll processing across the organization. This role serves as a subject matter expert in payroll administration, tax compliance, and certified payroll requirements, supporting both job-based payroll processes and regulatory reporting.
This position operates as an individual contributor and partners closely with Human Resources and Finance to ensure alignment between payroll, time and attendance compliance, and budgetary controls. The Payroll Manager plays a critical role in maintaining data integrity, ensuring compliance with federal, state, and local regulations, and continuously improving payroll processes and systems.
Key Responsibilities
Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.
About The Role
The Senior Payroll Specialist is responsible for the end-to-end execution of payroll operations, ensuring accurate, timely, and compliant payroll processing across the organization. This role serves as a subject matter expert in payroll administration, tax compliance, and certified payroll requirements, supporting both job-based payroll processes and regulatory reporting.
This position operates as an individual contributor and partners closely with Human Resources and Finance to ensure alignment between payroll, time and attendance compliance, and budgetary controls. The Payroll Manager plays a critical role in maintaining data integrity, ensuring compliance with federal, state, and local regulations, and continuously improving payroll processes and systems.
Key Responsibilities
- Manage full-cycle payroll processing, including multi-state and job-based payroll environments
- Ensure accurate calculation and processing of wages, overtime, bonuses, and deductions
- Administer and ensure compliance with certified payroll reporting requirements (e.g., Davis-Bacon)
- Maintain compliance with all applicable federal, state, and local payroll tax and reporting regulations
- Ensure appropriate state tax accounts are set up, actively managed and maintained when new accounts are needed
- Prepare and file payroll tax reports; coordinate audits and resolve discrepancies
- Partner with HR to ensure accuracy and compliance of timekeeping and attendance data
- Collaborate with Finance to reconcile payroll to general ledger and ensure alignment with budgets and forecasts
- Maintain and validate employee payroll records, including changes to compensation, benefits, and tax status
- Generate payroll-related reports and analytics to support financial planning and decision-making
- Support payroll system administration, including updates, enhancements, and potential system implementations
- Assist in evaluating and improving payroll processes, controls, and efficiencies
- Ensure confidentiality and security of payroll and employee data
- Bachelor’s degree in Accounting, Finance, Human Resources, or related field
- Minimum of 5 years of progressive payroll experience, including job-based payroll environments
- Direct experience with certified payroll reporting is required
- Strong knowledge of payroll laws, tax regulations, and compliance requirements
- Experience with payroll systems; Rippling experience preferred but not required
- Proven ability to manage full-cycle payroll independently in a complex environment
- Strong analytical, problem-solving, and reconciliation skills
- High level of accuracy, attention to detail, and ability to meet strict deadlines
- Excellent communication and collaboration skills to work cross-functionally with HR and Finance